Job Details

Grants Development Specialist (Administrative Analyst/Specialist II), Research & Sponsored Programs
California State University, San Bernardino


Job No: 539548
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) Job Summary:

Under general direction, the Grants Development Specialist will assist faculty and staff with complex or critical programs such as seeking extramural funding opportunities by assisting with proposal preparation, review and submission; reviewing of award and related documents; formulating, issuing, negotiating and finalizing agreements. Present and contribute to workshops offered by departments. Assess, formulate, and provide website content and assist with other administrative operations of department.

Formulate, Evaluate, Facilitate and Submit Proposals

• Under the general direction, serve as the primary contact for identified Principal Investigator ("PI") or departmental unit in assisting with large and/or complex concerns
• Provide recommendations and assist PI and program staff by assessing, formulating, and evaluating all aspects of proposal preparation to address complex problems or issues, including but not limited to: interpretation and clarification of sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with funding agency/sponsor guidelines.
• Assess current /latest applicable rates such as salary base, fringe benefits, indirect costs, mileage rate, meals, etc. and ensure rates are applied in budget estimates.
• Coordinate proposal planning activities; may assist PI in preparing and processing letters of support, correspondence, etc.
• Facilitate relationships with partner institutions, serving as a primary contact; collect subrecipient commitment forms, scope of work, budget, etc., or other sensitive information.
• Coordinate, collect, and ensure timely submission of all necessary compliance documents, including proposal approvals (typically through Cayuse), and conduct final review before submitting extramural proposals in a timely order.
• Follow up with funding agency, as needed or requested (e.g., Just-in-time requests, clarifications, etc.).

Perform review of award document

• Utilize judgment and knowledge to Interpret and evaluate review of reward documents.

• Alert PI of new award or contract received
• Conduct initial review of award document, noting consistency with proposal scope of work, budget and timelines
• Use appreciable ingenuity and innovation to coordinate with Director to address appropriate negotiations of terms and conditions.
• Collaborate with applicable internal departments, centers, and institutes to coordinate funding searches and grant development, while also assisting faculty, staff, and administrators day- to day operations such as seeking extramural funding opportunities.
• Identify external funding sources (grants and contracts) that match faculty/researcher's research interests and expertise
• Analyze funding opportunities; make recommendations to faculty/researcher about Principal Investigator ("PI") and university eligibility, suitability based on program focus as described in the solicitation/funding announcement, the funding agency and faculty research.

Assist and/or participate in administrative operations and other special assignments

• Complete registration to appropriate sponsor systems, as needed; issue/approve accounts for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, NSF Fastlane or Research.gov, NASA nspires, e-grants, etc.
• Utilize extensive expertise to assist in the preparation and submission of various federal, state, and other related reports and responses to requests, including but not limited to annual application for Title III/V designation of eligibility, National Science Foundation, Higher Education Research and Development (NSF HERD) survey, agency-specific data requests, CSU system and CSUSB requests for sponsored program data and reports.
• Assist with and contribute to the development, on-going review, and implementation of sponsored-programs policies and procedures
• Use of appreciable judgement to assist in the development, review, and implementation of office policy and procedures to ensure effective office operations
• Participate in other departmental projects and activities, as assigned.

Lead, participate, and/or contribute to Grantsmanship/Professional Development for CSUSB

• Assist in developing and facilitating training opportunities for faculty and PIs
• Participate actively in creating and establishing resources for faculty, administrators, and program coordinators, showcasing effective presentation skills by developing online materials, leading workshops, effectively presenting ideas, crafting informative handouts, and contributing to newsletters.
• Collaborate with Sponsored Programs Administration ("SPA") staff, and other campus departments, centers, institutions or divisions, in developing training opportunities and facilitating discussions with campus constitutes about sponsored programs operations
• Other classification related Duties as assigned

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four years of related experience.

Required Qualifications

• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.

Ability to work with representatives from public and private entities and handle potentially sensitive situations.

• Demonstrated consultative skills in working with internal and external constituent groups.

Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• Experience in research administration, grants development or pre-award: experience in Request for Proposal (RFP)/solicitation review and interpretation; budget development; proposal review and submission to various funding agencies; working knowledge of grants.gov, research.gov or Fastlane, and other submission portals; general knowledge of 2 Code of Federal Regulations (CFR) 200/Uniform Guidance, federal and state regulations; experience with award/contract review and negotiation.

Compensation and Benefits:

Anticipated Hiring Range: $5,273 - $6,250 per month

Classification Salary Range: $5,273 - $9,537 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: May 22, 2024

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act


To view full description and to apply, visit: https://www.csusb.edu








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