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Executive Assistant II - Superintendent/President
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Position Number: 5147485
Location: Ukiah, CA
Position Type: Executive Assistants

Executive Assistant II - Superintendent/President

Salary: $79,583.00 - $96,733.00 Annually
Job Type: Full-time, Permanent
Job Number: 2024-MSC-EXEC-PRES
Closing: 5/1/2024 11:59 PM Pacific
Location: Ukiah, CA
Department: Superintendent/President's Office

DESCRIPTION

Mendocino-Lake Community College District is currently accepting applications for an Executive Assistant II to our Superintendent/President.

This is a full-time, Confidential position. We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. Please review our District's Mission, Vision, Values, Goals | Mendocino College

The Executive Assistant II to the Superintendent/President is responsible for providing comprehensive support to the President, serving as a liaison to the Board of Trustees, and managing the executive office operations. Reporting directly to the Superintendent/President, the Executive Assistant II provides executive support in a one-on-one working relationship. The Executive Assistant II serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The Executive Assistant II must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.

We recommend downloading this job announcement as you prepare your application materials for submission. Incomplete applications will not be forwarded to the screening committee.

APPLICATION PROCEDURE Through this online portal submit the following documents:

Completed online application
Resume
A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position
Copy of Transcripts or explanation of education/experience equivalent (see education qualifications)
Contact Information for 3 professional references (no letters please)
Be prepared to answer the following supplemental question during the supplemental questions of the application: Tell us about one or two specific things that you have done to promote diversity, equity and/or inclusion in your current (or previous) job or in your community?

Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students.

SALARY AND BENEFITS

The salary range (15) is $79,583 - $96,733 annually. There are five annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President.

Please see the current salary schedule here: MLCCD - Salary Schedule

Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date.

Holidays and Paid Time Off: The successful candidate will earn twenty-one (21) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty (20) paid holidays annually.

Retirement: This position is eligible for CalPERS Retirement.

REPRESENTATIVE DUTIES

The successful candidate will support institutional processes, staff, and faculty with completion of the following duties:

Assists with administrative matters, including confidential issues such as legal and collective bargaining/meet and confer information; exercises discretion and independently performs a wide variety of duties in support of the Superintendent/President.
Serves as a liaison between the Superintendent/President and faculty, staff, students and the public; receives visitors and telephone calls, makes referrals as needed; provides information and assistance regarding District programs, policies, procedures, rules and regulations; resolves questions and issues; interprets and applies rules and regulations as appropriate; establishes and maintains positive staff and public relations.
Collects and analyzes information; makes recommendations; completes special projects; obtains information from college legal counsel as directed; maintains and monitors schedules and calendars; coordinates activities/events; maintains the college organizational chart.
Supports the Superintendent/President in scheduling and making arrangements for face-to-face and virtual meetings, including committee meetings, meetings with other agencies and internal staff meetings.
Assists with the completion of reports and surveys as requested from external agencies.
Act as a liaison and provide support to the Board of Trustees. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Advises the Superintendent/President and Board of Trustees regarding public meeting sections of the Government Code; assists the public in viewing Board documents according to the Public Records Act.
Maintains Board policies and administrative procedures on District website; works with staff and Board to revise policies as needed; keeps historical records of policies and procedures; distributes new and revised policies and procedures to college staff.
Assists with elections work related to the Governing Board; researches laws, regulations, and other information pertaining to the appointment and election of Board members; completes and distributes related forms and reports.
Serves as district filing officer for the Statement of Economic Interest required of
designated public employees; supplies Board members and staff with forms and information; submits and retains documents as prescribed by law.
Takes, prepares, and disseminates meeting notes for the Planning and Budgeting Committee and the President's Policy Advisory Committee.
Assists in the development and maintenance of the annual budget for the Office of the Superintendent/President and the Governing Board.
Verifies, records and compiles a wide variety of information and data for reports and other purposes; develops spreadsheets, databases and other computerized information/documents; performs budget recordkeeping for the Office of the Superintendent/President, and assists in preparing the annual program review documents.
Composes and prepares correspondence; makes travel arrangements; establishes and maintains filing systems; maintains an inventory of office supplies and other materials; opens and distributes mail; attends meetings and workshops; serves on committees as assigned; supervises student employees; performs other related duties as assigned.

PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:
Customer service environment; subject to interruptions and distractions.

QUALIFICATIONS

MINIMUM QUALIFICATIONS:

Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic and ethnic backgrounds of students, staff, and faculty.

This classification may require the use of a personal vehicle while conducting District business. Must possess a valid (Class C) California Driver's license and an acceptable driving record.

EDUCATION QUALIFCATIONS:
Associates Degree & 2 years of full time work experience in a related field.

Education/Experience Equivalency: Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis.

KNOWLEDGE OF:

Related laws, regulations, policies, and procedures
Effective office practices, procedures, and equipment
Word processing, spreadsheet, calendaring and data base software
Principles of budgeting
Recordkeeping techniques
Community college operations
Proper English usage, grammar, spelling, punctuation, vocabulary
Basic math
Interpersonal skills using tact, patience, and courtesy
Effective verbal and written communication skills
Telephone and email techniques and etiquette

ABILITY TO:

Plan, schedule and provide administrative assistance and office support
Organize, coordinate and oversee office and other activities and events
Maintain confidentiality and exercise discretion
Learn, interpret, apply, and explain related laws, policies, regulations and procedures
Work independently and exercise initiative
Prepare and maintain a wide variety of complex and computerized narrative, financial, and statistical records
Collect and analyze information and make recommendations
Compose and prepare correspondence and other communications
Monitor a budget
Plan, organize, prioritize, and schedule work
Meet schedules and timelines
Record and prepare meeting notes
Prepare reports and other communications
Maintain accurate records
Pay close attention to detail
Work cooperatively and effectively with others
Deal with a wide variety of personalities in situations using sound judgment
Follow verbal and written directions
Analyze situations accurately and take effective action
Communicate effectively verbally and in writing
Train and provide work direction to others as assigned
Complete work with interruptions and distractions
Work flexible hours including occasional evenings and weekends
Operate standard office machines including a computer and related software

ADDITIONAL INFORMATION

IMPORTANT NOTES REGARDING APPLICATION PROCEDURE

All application materials must be received by 11:59 pm on the closing date indicated above

Only completed applications with the above required documents will be reviewed by the committee

Application materials not required (including reference letters) for this position will not be reviewed

Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials.

Expenses related to the recruitment process are the responsibility of the applicant

Incomplete application packets will not be accepted

Interviews are by invitation only

The college does not reimburse applicants for related travel expenses

SELECTION PROCEDURE

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

CONDITIONS OF EMPLOYMENT(Prior to beginning employment)

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;
Must be fingerprinted through DOJ and FBI and have background clearance; and must take a TB test (once hired and every four years thereafter).
Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention.

COMMITMENT TO DIVERSITY

The Mendocino-Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population.

Mendocino College takes active steps to ensure equal employment opportunity and to create a diverse work and academic environment that is welcoming and inclusive for all.

Mendocino-Lake Community College District is an Equal Opportunity Employer.

EEO STATEMENT

Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

ACCOMMODATIONS

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468-3065 or via email at HRRecruiting@mendocino.edu.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://apptrkr.com/get_redirect.php?id=5147485&targetURL=.

ABOUT OUR COLLEGE

Established in 1973, Mendocino College, a Hispanic Serving Institution, is a vibrant and inclusive academic community, rich in culture, creativity, diversity, and technology. A fully accredited two- year community college, the District serves more than 6,500 students across four locations in the greater parts of Lake and Mendocino Counties. Complete with a friendly small-campus academic setting and a respectfully collaborative work environment, Mendocino College prepares students for a future of innovation and success.

The beautifully landscaped main campus is located in Ukiah, California. With views of oak- covered hills, sprawling vineyards, and distant mountains, the 127-acre campus is equipped with a state-of-the-art Library/Learning Center, high-tech Nursing Facility, and Student Center. The college operates three fully equipped centers in Fort Bragg, Lakeport, and Willits, conveniently providing our valued students with quality instruction, academic support and administrative services in neighboring communities.

With a comprehensive curriculum and engaging instruction, Mendocino College provides a wide variety of degree, certificate, transfer, occupational, and basic skills programs. Mendocino College students learn in a nurturing and supportive environment enhanced by small-sized classes, personalized academic advising, and several hundred dedicated faculty and staff.

ABOUT OUR COMMUNITIES

Mendocino and Lake Counties include some of California's most picturesque landscape. Because of the geographic location, climate, and natural beauty, Mendocino and Lake Counties attract many visitors. Agriculture, timber, and tourism industries form the economic base of the area with some light manufacturing. Mendocino and Lake Counties have a long and colorful history as a premium grape-growing region within the state's famous North Coast wine country. A relaxed and friendly lifestyle is characteristic of our communities. Recreational opportunities abound for water skiing, swimming, fishing, boating, sailing, camping, hiking, tennis, and golf.

Check out the local visitor guides to find out more: https://www.visitmendocino.com/ & https://www.lakecounty.com/

To apply, visit https://www.schooljobs.com/careers/mendocinoedu/jobs/4442519/executive-assistant-ii-superintendent-president