Job Details

Center Outreach Coordinator (Administrative Analyst/Specialist, Exempt I), Temporary, Part-Time (45% Time Base)
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Position Number: 1730904
Location: Rohnert Park, CA
Position Type: Secretary and Administrative Assistants

Center Outreach Coordinator (Administrative Analyst/Specialist, Exempt I), Temporary, Part-Time (45% Time Base)
Sonoma State University

Job ID: 104949
Location: Sonoma State University (Rohnert Park, CA)
Full/Part Time: Part-Time
Regular/Temporary: Temporary

Department Name
Center for Environmental Inquiry, School of Science & Technology

Salary and Benefits
Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $5,162 a month, at a 45% time base will not exceed $2,322.90 a month. Benefits include vacation, sick, and holiday time earned in relation to hours worked.

Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on December 18, 2019. Please refer to the Application Process section of this posting for additional details.

Conditions of Employment
This is a part time, temporary, exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date.

Responsibilities
Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Reporting to the Director of the Center for Environmental Inquiry, the Center Outreach Specialist performs varied administrative, technical and analytical duties and provides day-to-day administration of the public educational programs within the Center for Environmental Inquiry (CEI). Work involves participation in the development, implementation, and evaluation of the public educational programs within the CEI. The Center Outreach Specialist works with high levels of leadership to align programs with CEI's mission and works collaboratively with CEI staff, faculty, students, volunteers, and regional experts. The incumbent independently plans and performs research, compiles data and prepares and presents reports with reliable conclusions and recommendations for action within CEI. The incumbent contributes to the completion of broad and more complex organizational or program projects and goals, often providing project leadership or representing the organizational unit on key projects. Contacts involve interaction with all levels inside and outside the university.

The CEI's vision is an Environmentally Ready Society, one where everyone has the skills to find solutions to the challenges facing the earth. At the heart of CEI programs are 4,200 acres of SSU preserve lands in Mendocino and Sonoma counties: Galbreath Wildlands Preserve, Fairfield Osborn Preserve and Los Guillicos Preserve.

Working independently under general direction, the incumbent is responsible for independently planning, organizing and performing a wide variety of specialized administrative and technical duties in support of the CEI public educational programs. The major duties of the position include, but are not limited to, the following:
- Serves as liaison for coordinating and growing CEI educational outreach activities; recruits, trains and provides work direction to student interns and volunteers.
- Strategically develops public workshops and volunteer programs targeting knowledge and skills aligned with the CEI's mission. Types of activities may include, but are not limited to, workshops, citizen science projects, tours, speaker series, overnight immersive experiences, etc. The Center Outreach Specialist identifies administrative needs and develops appropriate solutions or recommendations; compiles, writes and presents reports related to the public educational programs. Program development is undertaken in close collaboration with Center staff, regional partners, faculty, students, and the volunteer Curiosity Corps. Works with Director of the Center for Environmental Inquiry to develop financial support for outreach programs, including grant-writing and donor interaction as needed.
- Ensures successful implementation of outreach activities, including staffing, logistics, and administration. Designs multiple events, activities, and communication to meet long-term organizational goals. Collects feedback on CEI measures of success, provides summaries to Director of the Center for Environmental Inquiry, and revises program to improve results.
- Oversees publication and communication (one-on-one meetings, presentations, drafting stories for promotional collateral and news media, website, Constant Contact, social media, campus news, radio, newspapers, etc.) of CEI outreach activities. The Center Outreach Specialist recruits participation from faculty, students and staff in disciplines across campus, maintains participant contact information in the CEI's shared contacts database; represents the CEI at campus and community events, regional workshops and conferences as requested.
- Completes purchasing in accordance with university-approved guidelines; preparing expense reports; processing invoices, personnel documents, order forms, and other standard paperwork; responding to phone, email and in-person inquiries.
- Incumbent may set support staff and work unit priorities and provide lead work direction and provides training and guidance to others. Incumbent interacts at all and the highest levels within and outside the university and may deal with sensitive and highly confidential information or situations.

Performs other secondary duties as assigned.

Duties take place mostly in an office setting located at Sonoma State University, however additional duties may be performed in various locations on the Sonoma State University campus, as well as in off-site locations, and at SSU preserve lands in Mendocino and Sonoma counties. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.

This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 30 lbs in weight and the ability to work outside in various weather conditions.

Qualifications
This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. A master's degree or commensurate experience in an environmental related field is strongly preferred. Five or more years of experience organizing community outreach programs, including mid to large sized public and outdoor events that range from informal to formal is strongly preferred. Experience working in an academic setting within higher education highly preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Constant Contact and Little Green Light and PeopleSoft preferred.

In addition, the incumbent must possess working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the CEI to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the CEI; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form to a diverse audience in a variety of settings; ability to train others on new skills and procedures and provide lead work direction.

Must have exceptional organizational skills: detail-oriented, ability to multi-task, adapt to change, and to follow projects through to completion. Must have excellent writing and interpersonal skills. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.

Physical Requirements
Requires successful completion of a pre-placement physical exam.

Application Process
Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100).

Qualified candidates must submit the following to be considered:
1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.

Other Information
Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

About Sonoma State University
Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.

Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.

Sonoma State University's Jeanne Clery Act Annual Security Report is available at http://www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at http://www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html.

Contact Information
Sonoma State University
Human Resources
Main (707) 664-3100
Fax (707) 664-3196
1801 East Cotati Avenue
Rohnert Park, CA 94928
hr@sonoma.edu