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Administrative Assistant 3 - Liberal Arts & Sciences
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Position Number: 1673693
Location: Henderson, NV
Position Type: Secretary and Administrative Assistants

Administrative Assistant 3 - Liberal Arts & Sciences

Nevada State College (NSC) appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.
Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.
Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or nhr@nsc.edu.

Job Description
Position Summary:
Nevada State College (NSC) invites applications for the position of Administrative Assistant 3-Academic Operations Support. This position will provide highlevel support to the Director of Academic Operations, Dean, Associate Dean, and Assistant to the Dean while managing components of the administrative office's operations, initiatives, committees and projects. This role is designed to help serve the division as a whole and will need to collaborate with Dean's Office, Department Chairs and Administrative Assistants. The employee in this position will professionally represent the Office to internal and external entities, and manage the complexities and challenges that come with supporting administrators in a multifaceted, broad reaching, and evolving division. The candidate for this position must have top-notch organizational skills and acute attention to detail. The candidate must also be able to receive (or recognize the need to), plan and complete projects or initiatives, communicate clearly and effectively, multitask, problem solve, respond to inquiries and issues, work independently (but also know when to consult administration and operational units), and collaborate with a large and varied audience. The candidate should possess professional decisiveness executed through data, understanding of procedures and regulations, with the ability to see all the details while maintaining the big picture in support of the college's mission and goals.

About Nevada State College:
Founded in 2002, NSC is a four-year public college located on a developing 512-acre campus in the foothills of Henderson, Nevada (adjacent to Las Vegas). Our faculty and staff members enjoy the rare opportunity to mold the college as it continues to grow into a cornerstone of higher education in Southern Nevada. NSC emphasizes high-quality instruction, exemplary student support, evidence-based practices, and innovation as a means to more efficient, effective outcomes in all departments across campus.

NSC serves approximately 4,900 students who are highly diverse and largely underserveda majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students. We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our young institution.

Position Responsibilities:
Duties include, but are not limited to: Data entry, database maintenance and management, calendar management, meeting and event coordination, business correspondence, stakeholder communications, travel, purchasing, business/HR management processes, coordinating document receipt and archiving, data management, performing research and/or completing special projects and reports, creating spreadsheets or databases, data entry on standard program reports.

Minimum Qualifications:

Graduation from high school or equivalent education
Four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; researching information from internal and external sources; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.
Strong writing and information research skills
Proven ability to communicate (oral and written) using a high level of customer service to a broad and varied audience
High-level ability to problem solve with keen organizational skills; ability to manage sensitive or confidential information
Excellent organizational skills and ability to multitask
High level of attention to detail, ability to produce highquality work with few errors
Experience creating/editing program support materials
Ability to work with Microsoft Office Word, Excel, PowerPoint and Outlook
Experience maintaining database systems and data entry.
Access to reliable transportation, ability to maintain consistent hours as set by the supervisor

Please note: Applicant's must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

Bachelor's degree
Experience supporting an executive or administrator
Significant experience with Microsoft Excel (intermediate to expert levels)
Experience maintaining and building database systems
Experience in a higher education setting
Experience with PeopleSoft or other student information systems and Workday

Salary & Benefits
Budgeted salary for this position is $36,790. Nevada State College offers excellent benefits, including an excellent retirement plan, generous vacation & sick benefits, 11 paid holidays, educational benefits, and a choice between two health insurance plans that can be supplemented with flexible spending accounts or health savings accounts. No relocation assistance is provided for this position.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.

This Posting is Open Until Filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Special Instructions for Internal NSHE Applicants
NSC employees or employees within the Nevada System of Higher Education (NSHE, UNLV, CSN, TMCC, WNC, UNR, GBC, and DRI) MUST use the Find Jobs process within Workday to find and apply for jobs at NSC and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)
Please upload the following documents:

Detailed resume listing relevant qualifications and experience;
Cover Letter indicating why you are a good fit for the position and Nevada State College;
Names and contact information of three references (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date
09/25/2019

Note to Applicant
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Nevada State College does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State College

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSC-external/job/NSC---Henderson/Administrative-Assistant-3---Liberal-Arts---Sciences_R0116594