Job Details

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Under minimal supervision, work consists of performing responsible, department specific office and clerical duties of a routine and moderately complex nature requiring independent research, exercise of judgment and detailed knowledge of department and/or institutional procedures related to the work performed. Work may include maintaining department database bases, records and files, collecting and interpreting data for varies reports, and assisting in monitoring department budgets. May serve in a lead role to Office Associates and Office Assistants.

The duties include, but are not limited to:

CUSTOMER SERVICE:

Serves as the primary point of contact for students and visitors of the Information and Cyber Systems Engineering departments. Manages the reception area, answer telephone calls and greets visitors to the office. Manages equipment and supply inventory. Provide administrative support to the Information Security department Chair in the daily activities of the department; to include, managing the calendar and appointments, compose correspondence/reports, preparing teaching materials, processing travel, making meeting arrangements, and providing any other assistance, as requested, or required.

FINANCIAL:

Coordinate travel arrangements, reimbursements, and purchases for department faculty, staff. Complete documentation related to financial requests including travel, purchase orders, reimbursement for department staff and faculty.

COMMUNICATIONS:

Coordinate communications between the Information Systems & Security department Chair and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel, department, and college activities; assist department Chair with the dissemination of AU/SCCS policies and procedures to department personnel.

SCHOOL EMAIL:

Manages school wide email addresses (Operations, CCS, departmental, DeanCCS, and creates school wide student list serves. Manages operational tasks and deliverables.

UNDERGRADUATE COURSE ASSISTANTS:

Serves as key coordinator for the Undergraduate Couse Assistant program. Duties include managing tutoring appointments, scheduling and timekeeping.

OUTREACH:

Provides support for departmental events including recruitment and outreach event set-up, and other events on campus. Provide backup administrative support as needed for other SCCS areas.

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible administrative support experience.

OR

High school diploma/GED and six years' progressively responsible experience in administrative support positions.

ABILITIES
Strong organizational skills
Excellent interpersonal, customer service, written and verbal communication skills
Be attentive, detailed, perform duties accurately and team oriented
Ability to multi-task and knowledge of modern office equipment

Shift: Days; M-F (Work outside of normal business hours may be required)

Pay Band: B3

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365