Job Details

Office Administrator

Position Number: 9902555
Location: Salt Lake City, United States
Position Type: Secretary and Administrative Assistants

Office Administrator

Job Summary

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building engagement and/or outside vendors. Work closely with executive and management coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. may perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various "back office" function. conduct work assignments under moderate supervision.

Requires at least 1 year of related experience.

Responsibilities
Office Administrator II- Intermediate / Independent Support Performs a broad range of administrative duties with moderate supervision. Exercises judgment in prioritizing work, coordinating activities, and resolving routine issues. May manage calendars, coordinate events, and support multiple stakeholders. Regularly handles confidential or sensitive information with discretion.

Office Administrator III - Advanced / Professional Support Performs complex administrative duties with minimal supervision, using independent judgment to manage priorities and resolve non-routine issues. Coordinates schedules, meetings, travel, and departmental activities, and prepares reports and correspondence. Maintains records and ensures information accuracy, security, and compliance. Handles sensitive and confidential matters with discretion. May support senior leaders and guide less-experienced staff.

Department may hire from one of the above levels depending on experience and departmental needs.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences
High attention to detail
Customer service skills
Active/valid driver's license as occasional driving for business purposes may arise

Special Instructions

Requisition Number: PRN46505B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday 8:00 am to 4:00
Department: 01747 - PRESIDENT'S DISTRICT
Location: Campus
Pay Rate Range: $17.00 - 24.00
Close Date: 01/15/2027
Open Until Filled:

To apply, visit <a href=""https://apptrkr.com/9902555"">https://utah.peopleadmin.com/postings/210938