Job Details

Coordinator of Campus Visits, Guest Relations and Training

Position Number: 9786155
Location: Waco, United States
Position Type: Admissions/Enrollment

Coordinator of Campus Visits, Guest Relations and Training

Job Identification: 21546
Posting Date: 08/25/2026, 02:18 PM
Job Schedule: Full time
Locations: Waco, TX, United States
Degree Level: Bachelor

Job Description:
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation's "Great Colleges to Work For". Great Colleges to Work For is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We are Looking For

This position plays a pivotal role in advancing the university's mission by elevating the overall guest experience for prospective students and their families. The individual in this position will think strategically about and have oversight of key logistics areas that impact guest experiences throughout daily recruitment operations. Through the recruitment, hiring, training, and management of student staff and student managers who serve as tour guides and ambassadors, this role ensures every visitor encounter reflects Baylor's values and strengths. Additionally, this role is responsible for assisting in the seamless execution of key scholarship and recruitment events, ensuring each touch point contributes meaningfully to enrollment goals established by the Baylor Board of Regents.

A bachelor's degree and one year of relevant experience are required. Two years of relevant experience is preferred.

Additional education or experience will be considered in lieu of one another.

A valid US Driver License with a clear driving record of at least two years is required.

Must be able to travel outside of the state of Texas.

Applicants must be authorized to work full-time in the United States.

What You Will Do

Responsible for managing the day-to-day logistics, appearance, and operational readiness of key guest-facing spaces within the Mark and Paula Hurd Welcome Center, including the Welcome Desk, Fudge Auditorium, and other high-traffic visitor areas
Oversees the recruitment, training, and performance of student tour guides in these guest-facing spaces to ensure a welcoming, professional, and service-oriented experience for prospective students, families, and university guests
Monitors the condition, maintenance, and availability of shuttle carts used for campus tours, coordinating repairs and ensuring vehicles are tour-ready to support seamless campus visit operations
Works collaboratively across to maintain exceptional presentation standards and deliver a high-quality visitor experience
Responsible for overseeing the onboarding, training, and certification process for newly hired student tour guides
Coordinates and tracks all required training milestones, ensuring guides successfully progress through certification requirements and are fully prepared to represent the university
Serves as one of the primary points of contact for new tour guides, providing guidance, answering questions, and offering ongoing support throughout the training process
Additionally, has primary oversight of continued training for all student tour guides throughout the year. Including identifying needed training areas and creating training protocols
Maintains accountability standards, monitors individual progress, and works proactively to address challenges, ensuring a positive training experience and a high level of preparedness, professionalism, and performance among student staff
Assist in the planning and execution of high-profile recruitment events such as Invitation to Excellence, Premiere, Baylor Scholars Days, Baylor Bound Days
Offer additional support in BEAR management for some Baylor home football games, as our office assists with athletic recruitment compliance during recruit visits
Maintain up-to-date knowledge of admissions processes and university programs to provide accurate and insightful guidance to prospective students and families
Oversee and audit inventory tracking for Campus Visits storage and materials
Perform all other duties as assigned to support Baylor's mission
Ability to comply with University policies
Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/21546