Job Details

Business Services Specialist University Libraries

Position Number: 9738773
Location: Boston, United States
Position Type: Business and Financial Management

Business Services Specialist University Libraries

Job Description
Business Services Specialist University Libraries
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Category
Charles River Campus --> Professional
Job Location
Boston, MA, United States
Tracking Code
26500948200722
Posted Date
8/3/2026
Salary Grade
Grade 48
Expected Hiring Range Minimum
$71,925.00
Expected Hiring Range Maximum
$93,375.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type
Full-Time/Regular

The Boston University Libraries seek a Business Services Specialist to support the library's financial and administrative operations by assisting with the management of vendor payments, payroll processing, expense reporting, and supporting student employment systems. This role ensures accuracy and compliance across financial transactions and maintains up-to-date records, ensuring adherence to established processes and policies. The Business Services Specialist collaborates with internal and external stakeholders to resolve issues, support workflows, and facilitate accurate budget management.

The Business Services Coordinator will:

Process orders and vendor payments for BU Libraries, ensuring invoices have proper approvals, are accurate, and include necessary documentation.
Remit payments both within and outside the University's ordering system, maintaining accurate records in BU's SAP accounting system, SAC. Collaborate with colleagues in the Business Services Unit, vendors, BU Payment Services, and Library staff to resolve payment issues.
Keep financial data accurate, current, and aligned with the Libraries' accounting practices, reconciling posted and pending transactions.
Spports the timesheet process in SAP for hourly staff and student employees, ensuring submissions are accurate, properly coded, and approved on time.
Reviews timesheets for compliance with University policies and collective bargaining agreements, and processes corrections as needed.
Collaborates with the Director of Finance, Business Services Coordinator and other stakeholders to resolve any issues.
Provides support to managers and supervisors for payroll procedures, roles, and responsibilities.
Reviews Concur expense reports to ensure accuracy, proper coding, and compliance with University and local policies and practices.
Supports staff with expense submissions and collaborates with the Director of Finance and Business Services Specialists to create reports and track spending trends and encumbrances.
Flag anomalies and escalates issues as needed.
Assists in supporting library staff in using BU's JobX student employment system by providing training, guidance, and resources.
Backs up Business Services Coordinator as liaison to the Student Employment Office and shares updates with Libraries student employee supervisors. Support local workflows, maintain process guides, and contribute to a knowledge base tailored to Libraries' practices.
Assists with student employment spend tracking, identify discrepancies, and ensure accurate payroll accounting and timely resolution of funding adjustments.

Required Skills

Bachelor's degree.
Three to five years of relevant professional experience.
Excellent oral, written, and interpersonal communication skills.

For consideration, please submit a cover letter, CV, and list of professional references. The position will remain open until filled.

Working at Boston University Libraries

Boston University Libraries is a learning organization that supports BU librarians, archivists, and information and subject specialists seeking and sharing knowledge, practices, and perspectives that advance library collections services, and their own professional development. In a collaborative, supportive, and engaging work environment, BU Libraries expert staff assist multidisciplinary research and exploration, build distinctive collections and archives of enduring research value, and empower users to thrive amid an ever-changing information environment.

Located in the heart of Boston, the BU Libraries are embedded in numerous vibrant regional and national library and information specialist networks. The BU Libraries are active members within the Boston Library Consortium (BLC), the Association of Research Libraries (ARL), the Northeast Research Libraries Consortium (NERL), HathiTrust, and the Coalition for Networked Information (CNI), and library staff at BU serve as engaged thought-leaders on a wide breadth of library management and service areas across diverse communities.

Boston University, a member of the Association of American Universities (AAU), is one of the leading private research and teaching institutions in the world, with three primary campuses in the heart of Boston and programs around the globe. Chartered in 1869, the University is home to more than 33,000 students from more than 130 countries, 375,000 living alumni, 10,000 faculty and staff, and 17 schools and colleges.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Required Skills

Job Location: Boston, MA
Position Type: Full-Time/Regular
Salary Grade: $71,925.00-$93,375.00

To apply, visit https://jobs.silkroad.com/BU/External/jobs/317091