Job Details

University of Colorado Anschutz Medical Campus

Academic Services Coordinator

Position Number: 9738644
Location: Aurora, United States
Position Type: Other Administrative Positions

Academic Services Coordinator

Academic Services Coordinator - 40692 University Staff

Description
University of Colorado Anschutz

Department: Department of Pediatrics, Section of Pediatric Gastroenterology, Hepatology and Nutrition

Job Title: Academic Services Coordinator

Position #: 00851496 - Requisition #:40692

Job Summary:

This is a full-time position in the Department of Pediatrics, Section of Pediatric Gastroenterology, Hepatology and Nutrition (Peds GI). This position works closely with the Fellowship Program Director (PD) and education team. The Program Coordinator is responsible for working with faculty and fellows in all aspects of the Pediatric GI Fellowship at the University of Colorado. This includes recruitment of fellows, orientation, tracking of requirements, evaluation of fellows, faculty and program components, and working with the PD on annual surveys and reports. In addition, this position is responsible for implementing and overseeing the educational experiences for all learners that come through Pediatric GI. This team member will manage resident, medical student, and other trainee rotations by working closely with students, fellows, Section faculty, and other coordinators.

Duties Performed:

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Coordinate fellowship program operations, including trainee onboarding, orientation, graduation, and offboarding processes.
Manage MedHub and trainee records, ensuring accurate documentation of evaluations, scholarly activity, certifications, compliance requirements, and program data.
Administer fellowship policies and program materials, including program manuals, agreements, websites, and communications.
Ensure compliance with ACGME, GME, institutional, and departmental accreditation requirements, maintaining documentation and supporting site visits and program reviews.
Serve as a resource to fellows, residents, students, faculty, and staff regarding program policies, procedures, and training requirements.
Coordinate fellow schedules, including rotations, call coverage, conferences, educational activities, and learner experiences.
Manage trainee evaluation processes, including duty hours, attendance tracking, faculty and learner evaluations, and competency documentation.
Support and coordinate educational programming, including conferences, academic half-days, grand rounds, guest speakers, and required assessments.
Facilitate fellowship leadership and committee activities, including Program Evaluation Committee (PEC), Clinical Competency Committee (CCC), and leadership meetings.
Track fellow scholarly and research activities, including publications, presentations, grants, awards, milestones, and career development goals.
Coordinate training grant administration, including T32, CFF, and other fellowship funding programs, monitoring appointments, reporting requirements, and compliance.
Administer fellowship finances, including budget tracking, reimbursements, educational funds, tuition payments, exam fees, and grant-related expenditures.
Lead fellowship recruitment activities, including applicant tracking, interview coordination, ranking processes, recruitment materials, and candidate communications.
Coordinate program events and special activities, including graduation ceremonies, visiting professor events, recruitment events, and other fellowship functions.
Maintain effective communication and collaboration with program leadership, institutional offices, faculty, fellows, and external stakeholders to support program success and trainee experience.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Pediatrics is a department within the University of Colorado School of Medicine with a mission of patient care, medical education, research, and advocacy. The Pediatric GI Fellowship Program is designed to prepare fellows to practice the full scope of GI, hepatology, and nutrition with a broad exposure to educational experiences to all major acute and chronic GI and liver diseases of childhood, in the Pediatric GI section at Children's Hospital Colorado.

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and is a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

A bachelor's degree from an accredited college or university.
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Intermediate Level:

A bachelor's degree from an accredited college or university.
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
One (1) year of professional-level experience.

Senior Level:

A bachelor's degree from an accredited college or university.
- Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.
Two (2) years of successfully coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).

Applicants must meet minimum qualifications at the time of hire

Preferred Qualifications:

Entry Level:

Experience collecting, analyzing, aggregating, and managing data and related reports.
Experience setting up and coordinating conferences, events and meetings.
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures and/or interpersonal styles.

Intermediate Level:

Experience collecting, analyzing, aggregating and managing data and related reports.
Experience setting up and coordinating conferences, events and meetings.
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures and/or interpersonal styles.
Experience in administrative support and/or office management, preferably in an academic healthcare setting.
Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc.
Experience working with and interpreting Federal, State, University and Hospital policies, rules and regulations.

Senior Level:

Experience collecting, analyzing, aggregating and managing data and related reports.
Experience setting up and coordinating conferences, events and meetings.
Experience working on diverse teams and/or with diverse populations. Diversity in this context refers to a variety of lived experiences, perspectives, cultures and/or interpersonal styles.
Experience in administrative support and/or office management, preferably in an academic healthcare setting.
Experience managing graduate medical education-related electronic recordkeeping systems and databases, e.g., ACGME, ERAS, NRMP, ABP, Amion, MedHub, etc.
Experience working with and interpreting Federal, State, University, and Hospital policies, rules, and regulations.
Three years of successfully coordinating medical education or graduate medical education program(s) with multiple learners per program year and more than one program year (e.g., a 3-year program with four learners per year).
TAGME certification.
Leadership role(s) that contribute to the development or implementation of best practices in GME.

Condition of Employment (All Levels):

Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities (All Levels):

Organizational skills with ability to plan and organize Fellowship needs and activities, establish work priorities and provide follow-through to ensure completion of activities, both individually and collaborating with others on work tasks.
Ability to manage and perform a variety of complex assignments with considerable independent judgment and motivation, and confidentiality when appropriate.
Knowledge of, or ability to become fully competent in computer programs essential to the Fellowship, including the Microsoft Suite (Word, Excel, Access, PowerPoint, Outlook), the Electronic Residency Application System (ERAS), OnCall (Amion) scheduling tools, and MedHub. Software used will continue to change, so adaptability to new electronic programs and tools is essential.
Skill in using both collaborative processes and independent judgment when deciding upon procedures to be implemented, setting priorities, meeting standards, resolving problems, and maintaining confidentiality.
Ability to understand and apply regulatory requirements at the program level.
Ability to communicate effectively in a wide range of situations, and with a variety of internal and external partners.
Working knowledge of English grammar to edit and format written documents such as program manuals, program agreements, meeting minutes, etc.

How to Apply:

For full consideration, please submit the following document(s):

A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jennifer Saulino at Jennifer.saulino@childrenscolorado.org

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Entry Level: $45,017 to $60,323
Intermediate Level: $48,989 to $65,645
Senior Level: $52,961 to $70,968

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Academic Services

Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20936 - SOM-PEDS Gastro-GenOps

Schedule: Full-time

Posting Date: Aug 3, 2026

Unposting Date: Ongoing Posting Contact Name: Jennifer Saulino Posting Contact Email: Jennifer.saulino@childrenscolorado.org Position Number: 00851496

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=40692&lang=en