Job Details

Senior Events Coordinator, Presidential Events

Position Number: 7242454
Location: Kennesaw, GA
Position Type: Conference and Events Administration

Senior Events Coordinator, Presidential Events

Job ID: 299770
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Assists in the planning of Presidential, VIP, and university-wide events from start to finish, according to requirements, target audience, and event objectives
2. Coordinates, trains and oversees on-site, event day staff by providing role descriptions, expectations and support
3. Creates diagrams and floorplans and coordinates setup based on event requirements to include catering orders and decor plans
4. Maintain and track expenses for assigned Presidential, VIP, and university-wide events
5. Manages event inventory for purchases, surplus, repairs, etc.
6. Oversees the linen cleaning process, schedule, and inventory
7. Provides on-site event support including occasional after-hours support on evenings, weekends, and holidays
8. Reports to the Associate Director for Presidential Events
9. Serves as backup in the absence of the leader(s) regarding Presidential Events

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
Position requires adhering to the business professional dress code
Understanding of event operation workflows, run of show development, and cross-functional coordination with campus partners.
Strong relationship building skills, fostering trust and collaboration with senior leaders, the President's Office, and campus partners.

Job Summary

Leads the planning, coordination, and execution of academic and non-academic events to include scheduling room reservations, providing set-up arrangements, coordinating support group requests and pre-event and post-event meetings. Responsible for the operation of assigned events, ensuring events align with institutional priorities and university standards.

Responsibilities

KEY RESPONSIBILITIES: -
1. Plans and organizes internal and external events to include logistics, registration and attendee tracking, presentation and materials, and pre-and post-event evaluations
2. Collaborates with campus departments to assist and advise on event protocol, logistical coordination, facility layout, and cost management
3. Researches best practices for safety, including crowd control, security training, emergency plans and develops crowd management and event staffing plans
4. Produces contracts and invoices of events and monitors the collection of fees
5. Checks set-up and provides on-site support during events
6. Assists with events at assigned location(s)
7. Periodically oversees and/or assists with setting up, moving tables, chairs, podium, stanchions, floor carpet install, and tear down as needed

Required Qualifications

Other Required Qualifications
Current, valid, and unrestricted driver's license

Required Experience
Three (3) years of related work experience

Educational Requirements
Bachelor's from an accredited institution of higher education in a related field or an equivalent combination of relevant education and/or experience.

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Experience with event management systems

Proposed Salary

The budgeted salary range is $55,400 to $60,000 per year. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able to apply technology and innovation to improve efficiency and solve problems
Able to work nights, weekends and holidays as required by the event schedule
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Experience with event management software

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does have any financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position does require a purchasing card (P-Card).
This position may travel 1% - 24% of the time

Background Check

Standard Enhanced
Education
MVR
9 Panel Lab Drug Test
Credit

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=299770&PostingSeq=1