Job Details

Administrative Officer

Position Number: 7119029
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Administrative Officer

Job Summary

Administrative Professional

The College of Humanities seeks an Administrative Professional to support the departments of Communication, Linguistics, and Ethnic, Gender & Disability Studies. This role contributes to the day-to-day operations of these units by providing a combination of administrative coordination, transactional support, and problem-solving.
Working closely with department leadership and administrative partners, this position helps ensure efficient, accurate, and responsive support across a range of academic and operational activities.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Administrative Professional/Office Administrator III
Key Responsibilities

Financial & Administrative Processing

Process reimbursements, honoraria, and travel for faculty, students, and guests
Support purchasing and reconciliation activities, including use of university systems (e.g., UShop, PCard)
Maintain organized records and assist with basic budget tracking

Payroll & Hiring Support

Prepare graduate student teaching offer letters
Process personnel transactions (ePAFs) and support semester hiring processes
Coordinate with HR and payroll offices to ensure timely processing

Faculty & Academic Support

Coordinate administrative aspects of faculty hiring
Support review processes (e.g., retention, promotion, tenure) by managing materials and communications
Serve as a point of contact between faculty and administrative offices on matters such as leave, retirement, and related processes

Office & Operations Coordination

Coordinate facility and maintenance requests and serve as liaison with campus service units
Assist with office space assignments, access, and general office logistics
Support front office operations and maintain shared resources and equipment

Student & Program Support (as needed)

Assist with scholarship coordination and related administrative processes

This list is not intended to be exhaustive. Duties may evolve as business needs, staffing, and shared-services structures continue to develop.

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

Experience providing broad administrative support across multiple units.
Experience documenting processes or supporting process improvement efforts.
Strong organization, attention to detail, and ability to manage multiple priorities.
Demonstrated ability to build trust and maintain positive working relationships.

Special Instructions

Requisition Number: PRN44874B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday regular business hours. Occasional evening work for lectures or events.
Department: 00085 - Communication
Location: Campus
Pay Rate Range: $58,000 - $65,000
Close Date: 5/22/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/200920