Job Details

Office Administrator

Position Number: 7101952
Location: Salt Lake City, UT
Position Type: Administrative Vice Presidents

Office Administrator

Job Summary

The Department of Health & Kinesiology (HK) is a dynamic, research-driven unit within the University of Utah's College of Health-one of the largest colleges on campus, comprising multiple interdisciplinary departments focused on advancing health and human performance. HK is dedicated to enhancing health, quality of life, and human performance through the discovery and application of scientific knowledge related to physical activity and wellness.
The department integrates cutting-edge research, innovative teaching, and real-world application, positioning it as a leading contributor to both academic scholarship and community health outcomes.
The department offers a comprehensive portfolio of undergraduate and graduate programs spanning kinesiology, community health, emergency medical services, and health education. These programs emphasize both scientific foundations-such as biomechanics, physiology, and motor control-and practical, hands-on learning experiences that prepare students for diverse health-related careers and advanced study. HK is characterized by a strong, collaborative faculty with expertise across exercise science, public health, behavioral science, and neuroscience. Faculty are actively engaged in impactful research and mentorship, contributing to the department's reputation for academic excellence and innovation.

As a central department within the College of Health, HK plays an essential role in supporting student success, advancing research initiatives, and fostering interdisciplinary collaboration. Its work extends beyond the classroom through community partnerships, training programs, and applied research that directly improve public health and human performance.

This position serves as a critical operational and relational hub within the department. The role requires consistent, direct interaction with faculty, staff, and students, supporting day-to-day functions as well as broader departmental initiatives. Given the department's size, scope, and impact, this position is essential to maintaining effective communication, coordination, and overall success across HK's academic and research missions.

Compensation will be negotiated based on experience, qualifications, and department budget.

Responsibilities
1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology.

2. Helps maintain employment record management system.

3. Submits, reviews and evaluates personnel action forms.

4. Makes budgetary recommendations and adjustments.

5. Writes and edits program related publications and promotional or educational materials.

6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.

7. May develop departmental procedures as needed.

8. Other department tasks as assigned.

Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials.

Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN44811B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00196 - Health & Kinesiology
Location: Campus
Pay Rate Range: 45,000-53,000 DOE
Close Date: 6/22/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/200607