Job Details

Undergraduate Program Professional

Position Number: 7026512
Location: Boulder, CO
Position Type: Academic Advising

Undergraduate Program Professional

Requisition Number: 70759
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 29-Mar-2026
Date Posted:

Job Summary

The Undergraduate Program Professional supports the department's undergraduate academic program by coordinating daily operations and providing guidance to students, faculty, and staff. This position applies knowledge of academic administration and university systems to manage program logistics, assist with undergraduate advising processes, and ensure curriculum and policy requirements are met. The role regularly solves moderately complex program and student issues, determining appropriate actions within established guidelines and referring unique cases for further review when needed.

In addition, this position collaborates with faculty and departmental staff to organize undergraduate activities and events, support applied learning or research opportunities, and contribute to efforts that enhance student engagement and retention. The Undergraduate Program Professional may provide direction to student employees or staff assisting with program tasks, ensuring consistency and accuracy in undergraduate program support.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Department of Chemistry at the University of Colorado Boulder emphasizes knowledge of the basic principles of chemistry, including atomic and molecular theory, the states of matter, and reactivities and properties of chemical substances. Students study the basic subfields of chemistry, such as organic, physical, analytical, and inorganic chemistry, all while developing the mathematical skills to understand fundamental chemical relationships and to manipulate experimental data. Graduates also learn safe chemical practices, including handling waste, safety equipment, assembling chemical apparatus and designing experiments.

What Your Key Responsibilities Will Be

Undergraduate Program Management and Administration

Plans, prioritizes, and manages the workflow of the undergraduate program, providing administrative, technical, and programmatic support for the Chair, Associate Chair, and academic advisors.
Oversees the undergraduate student registration process by monitoring data entry into CU-SIS; researches registration problems; advises and assists faculty members, instructors, and undergraduate students during each semester's enrollment and schedule adjustment period. Registers students for undergraduate internship and independent-study credits.
Serves as departmental final grade liaison.
Assist in ensuring that the fall, spring and summer course, recitation and laboratory schedules prepared by the Chair are devoid of errors.
Enter all CHEM courses, recitations, and laboratories into CU-SIS for the fall, spring, and summer semesters, revise and/or cancel courses, recitations and laboratories as needed using CU-SIS.
Works with course instructors to place textbook orders and ensures CU Bookstore has the necessary information to provide course materials to students.
Develops and maintains documented procedures related to undergraduate program operations.
Provides MyCUinfo and Canvas support to part-time lecturers and undergraduate majors.
Administers undergraduate fellowships and prizes.
Identifies and secures rooms for all courses and exams taught in CHEM;
Prepares degree-awarded reports and provides lists of undergraduate graduates for the Recognition Ceremony.

Operational Support

Supports administrators, faculty, and staff with preparation of promotion materials (tenure-track and teaching professor), document and spreadsheet creation, development of office procedures and tracking systems, and document production.
Collects data as required for the annual American Chemical Society Survey and Periodic reports.
Manages the department's document storage system with regard to undergraduate program administration (electronic and paper) and follows university document retention policies.
Serves as the departmental liaison for undergraduate Disability Services accommodations.
Coordinates departmental tutor list and distributes in accordance with the department's procedures.
Ensures all undergraduate program operations have the needed administrative support to meet the mission of the department.
Serves as the Faculty Course Questionnaire (FCQ) Coordinator.
Organizes and plans events related to the undergraduate major and special opportunities within the department, including poster sessions, Fall Welcome events, the Annual Spring Student Recognition Ceremony, and the CHEM TA Training event.

Student Mentoring and Support

Serves as a point of contact and facilitator for departmental undergraduate students who need procedural assistance (petitions, late drops/adds, Special Action Forms, change of major, course schedule adjustments, etc.)
Facilitates transfer credit reviews by the Associate Chair for Undergraduate Studies.
Supports departmental efforts to deliver undergraduate program services that promote student success and align with the department's educational mission.
Provides guidance and assistance to faculty, staff and students on undergraduate program processes, serving as a point of contact for routine program questions.
Provides students with guidance on timelines, applications, and basic requirements for any available research opportunities.

Process Improvement

Expands information about program resources by collecting, interpreting and reporting data to evaluate undergraduate majors, student credit hours, diversity planning, and funding processes and awards.
Develops and maintains an effective process of reviewing the departmental website with respect to all undergraduate information and respective fellowship opportunities.
Seeks to improve efficiency and recommend process modifications and improvements based on analysis of operations.
Uses evaluative skills and works closely with department personnel to better define objectives and goals.

Other/Projects

Supports the Chemistry department, including providing back-up support (with appropriate cross-training) for the Graduate Program Administrator.
Other duties as assigned.

What You Should Know

Hybrid Schedule: At least 2+ days a week on campus per campus and college policies and guidelines.
This can be subject to change based on the business needs of the department.
Standard Business Hours: 8:00 AM - 5:00 PM | Monday - Friday
Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.

What We Can Offer

The salary for this position is $55,120 - $57,325.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

A Bachelor's degree or equivalent combination of education and experience may substitute.
Minimum of 1+ years of professional, job-related experience.

What You Will Need

Demonstrated ability to work independently and assume responsibility for initiating and completing critical functions in the management of educational programs.
Proficient in computer knowledge and skills with Adobe Acrobat, Google Drive, OneDrive, and MS Office applications.
Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators, and students.
Demonstrated ability to work effectively in a team and within other collaborative work situations.
Demonstrated ability to learn and perfect new systems and skills (WebExpress, Virtual Meetings/Presentation, and MeetingOwl).

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by March 29th, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Undergraduate-Program-Professional/70759