Job Details

Asset Management Specialist

Position Number: 6963671
Location: Augusta, GA
Position Type: Business - Finance

Asset Management Specialist

Job ID: 295338
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary

The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university's capital assets, including building, equipment, infrastructure, construction-in-progress, and right-to-use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate recordkeeping, supports audits, and strengthens transparent, reliable financial reporting across the University.

Responsibilities

The duties include, but are not limited to:

Asset Management Responsibilities

Develop and maintain subject matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP) and University System of Georgia (USG) policies and procedures for capital asset accounting.

Execute monthly close activities for capital assets, ensuring accurate reflection in the University's financial systems.

Perform monthly reconciliations of capital-to-actuals for non-project-related accounts, maintaining integrity between budgets and expenditures.

Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.

Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.

Reconcile AM module data (Dist_Lin) to the general ledger (Jrnl_Ln) monthly, identifying and resolving discrepancies.

Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.

Lease Accounting Responsibilities

Develop and maintain subject matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription-Based Information Technology Arrangements).

Add, amend, and expire leases and subscription-based information technology agreements (SBITAs) in the Lease Administration system.

Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.

Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.

Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.

Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.

Audit and Annual Financial Report (AFR) Support

Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for:

Capital Assets

Leases and SBITAs

Prepare, review and submit year-end journal entries for assets in the university's financial system, including:

Residual value adjustments

Cash Interfund transfers in the GAAP and CAPITAL ledgers

Adjustments related to net investments in capital assets (NICA)

Prepare audit schedules and provide supporting documentation, including:

Capital asset listing

Current-year asset additions, adjustments, and retirements

Depreciation expense schedules

Lease activity reports

Lease classification documentation (short term vs. capital)

Capital-to-Actuals reconciliations

Asset Management module summaries

Documentation for donated assets, gifts, and new leases

Asset Management reconciliations and Net Book Value queries

Assist with audit risk assessments related to depreciation expense and capital leases.

Other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and 5+ years of experience in accounting, financial reporting, or other related fields, Strong understanding of accounting principles (GAAP) and fund accounting, Proficiency with financial systems and reporting tools (e.g., Workday, Banner, Oracle).

Preferred Qualifications

Preferred Experience

Experience in higher education or public sector fund accounting, with knowledge of asset and lease accounting, and familiarity with PeopleSoft Financials.

Knowledge, Skills, & Abilities

ABILITIES

This position also requires the ability to analyze documents and memorize policies (and procedures that govern the scope of duty.

This is a fully on-site position and requires the ability to work effectively in an office environment.

SKILLS

This position requires excellent oral and written communication skills.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Band: 13

Salary Minimum: $68,500.00/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/26/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=295338&PostingSeq=1