Job Details

Office Coordinator- MCG Department of Ophthalmology

Position Number: 6872914
Location: Augusta, GA
Position Type: Other Administrative Positions

Office Coordinator- MCG Department of Ophthalmology

Job ID: 294218
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Within the Department of Ophthalmology at the Medical College of Georgia, our top priority is the provision of thorough and compassionate patient care. Within our department you will find doctors who are interested in matching your concerns with accurate diagnoses and treatments. We seek not only to provide the right treatment, but also to educate you in regard to your condition so that you too may be involved in its management. Our educational mission is broadly focused. Upon completion of the 3 year course of instruction our residents are able to enter comprehensive ophthalmic practice or pursue fellowship training. Through continuing medical education activities the local ophthalmic community as well as our team of eye care providers are given opportunity to discuss and implement recent advances in the medical and surgical care of the eye.'

Job Summary

The candidate selected for this position will work on the Health Sciences Campus and assist with daily office operations by providing administrative support to department administration, faculty, residents, staff, patients and students by completing a variety of tasks including but not limited to scheduling meetings, taking minutes, coordinating travel, serving as timekeeper, maintaining repositories of various documents including recruitment documents, assisting with the ordering of supplies and office/research/clinical equipment/assets, serving as a key resource for policies, and ensures positive customer service environment for patients, students, and staff, requiring strong organizational skills and proficiency in MS Office, and other duties as related to core responsibilities as needed.

Responsibilities

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Serve as contact for visitors of the administrative suite of MCG-Department of Ophthalmology and provide guidance for visitors as needed. Serve as the coordinator for the administrative suite and is the primary point of contact for facilities.

In the absence of an existing PCard holder, will be required to serve as department PCard holder which requires monthly reconciliation of expenses.

Manage and maintain space and supply inventory by order/maintaining supplies and arranging for and tracking access to offices and laboratory space by serving as key/code manger and assigning spaces with guidance from leadership.

Assist in the day-to-day operations of the MCG - Department of Ophthalmology by providing primary and/or backup administrative support as needed including coordinating travel arrangements and preparing documentation for reimbursements for faculty and staff travelers.

Manage calendars and coordinate meetings on behalf of the faculty and leadership.

Provide administrative support, including but not limited to faxing, maintaining files, organizing the office, preparing documents, maintaining confidential files, and distributing incoming correspondence and mail management.

Provide support for department events including graduation, faculty meetings, and other events.

Serve as primary time approver by reviewing, correcting, and approving time in OneUSG.

Required Qualifications

Associate Degree with a minimum of six years of progressively responsible office support experience.
OR
High School Diploma/GED required, with a minimum of nine years of progressively responsible office support experience.

Preferred Qualifications

Experience using basic applications in the MS Office suite of applications including but not limited to Word, Excel, PowerPoint, etc.
Experience using office switchboard and coordinating travel as needed for faculty, staff, etc.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent customer service, interpersonal, multi-tasking, organizational, and written and verbal communication skills.

ABILITIES

Ability to maintain a high degree of confidentiality.

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, keep accurate records and make independent decisions.
Ability to demonstrate initiative, organization, flexibility, and proven problem-solving abilities
Ability to work independently; prioritize and manage numerous functions/activities/tasks simultaneously, complete work and meet deadlines, exercise sound judgment, and make responsible professional decisions.
Ability to apply discretion in all communications and actions to ensure professionalism at all times, including in stressful situations.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required).

Salary: $17.88-$21.92 per hour.

Pay Band: B5

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 294218.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=294218&PostingSeq=1