Job Details

Admin Support III - First Year Center

Position Number: 6866370
Location: Orem, UT
Position Type: Academic Advising

Admin Support III - First Year Center

Salary: $39,057.00 - $45,950.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2605484
Closing: 2/1/2026 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

This role offers the opportunity to be at the center of student success at Utah Valley University by supporting the daily operations of the First-Year Advising Center. Working closely with the Director, the position plays a vital role in ensuring that advising services run smoothly and efficiently for new students. The work is varied and engaging, combining administrative coordination with meaningful collaboration that directly impacts the first-year student experience.

Applicants can expect to develop and apply advanced administrative skills, including scheduling and meeting coordination, budget and purchasing support, hiring and onboarding assistance, specialized record keeping, and technology inventory management. The position also provides opportunities to contribute to event planning and student communication initiatives, making it well suited for someone who values organization, problem-solving, and being part of a mission-driven, student-focused team within a dynamic university environment.

Summary of Responsibilities

Scheduling & Student Support: Coordinates advisor calendars, appointment scheduling, and meeting logistics. Provides occasional front desk coverage, assisting with check-ins, drop-ins, and appointment support. Oversees all employee's online appointment scheduling systems and adjusts based on the academic cycle and departmental needs.
Office Operations: Manages office supply ordering, equipment inventory, digital signage, and workspace organization.
Budget & Finance: Supports financial processes including purchasing, expense tracking, budget reconciliation, and year-end closeout. Communicated budget status to director and ensures compliance with purchasing procedures.
Hiring & Onboarding: Coordinates job postings, interview logistics, and onboarding for new hires. Prepares ePAFs and other necessary documentation, assigns equipment, and facilitates access setup to ensure smooth transition for incoming staff.
Event Planning & Team Engagement: Organizes retreats, appreciation events, and team-building activities. Manages logistics such as scheduling, catering, materials, and communication. Supports department initiatives like the annual retreat and Culture and Professional Development committees.
Communication & Outreach: Assists with outreach to newly admitted students and manages transition communications. Prepares and sends targeted emails to support student engagement and promote advising services.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

Knowledge / Skills / Abilities

Knowledge

Administrative knowledge of office methods, techniques, practices and procedures.
Knowledge of Microsoft Office Suite applications.
Knowledge of FERPA regulations.

Skills

Skill in public relations and the ability to work with people across varied backgrounds and personalities.
Skill in the use of computers and computer software applications, including proficiency in Word, PowerPoint, Excel, and Banner.
Skilled in the performance of standard office work.
Strong interpersonal, problem-solving and decision-making skills.

Abilities

Ability to communicate effectively to a diverse group.
Ability to anticipate departmental and student needs.
Ability to work well as part of a team and to build and nurture strategic relationships within the FAC and across campus departments and divisions.
Ability to maintain confidentiality of highly sensitive information at all times.
Ability to perform a variety of administrative support duties with minimum supervision.
Ability to communicate effectively.
Ability to maintain confidentiality.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5200730/admin-support-iii-first-year-center

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