Job Details

Executive Assistant / Clery Compliance Officer

Position Number: 6839476
Location: Cheney, WA
Position Type: Executive Assistants

Executive Assistant / Clery Compliance Officer

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the regions polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 24-25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur dAlene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Job Summary:

Eastern Washington University Police Department (EWUPD) is seeking a highly skilled, professional, and motivated Executive Assistant / Clery Compliance Officer to provide high-level administrative, operational, and regulatory support within the Division of Business & Finance.

This critical role serves as both the Executive Administrative Assistant to the Chief of Police and command staff-ensuring seamless operations, confidential executive support, and effective office management-and as the departments Clery Compliance Officer, responsible for ensuring EWUs full compliance with all requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

We are looking for an individual who thrives in a dynamic environment, excels in communication and organization, and carries a strong commitment to accuracy, professionalism, and public safety.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $68,227 (minimum) up to $84,720 being offered. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

Required Qualifications:

Must be able to pass a state and federal background check.
Bachelors degree in Communications, Criminal Justice, Emergency Management, or related field. Substantial experience may be substituted for formal education.
Prior experience in upper-level administrative support roles.
Proven ability to maintain professionalism and confidentiality.
Exceptional written and verbal communication skills.
Strong organizational and time-management capabilities, with strong attention to detail.
Excellent interpersonal skills with the ability to work collaboratively across departments.
Proficiency with Microsoft Office Suite and database systems.
Understanding of financial management, accounting practices and budgeting concepts.
Ability to remain calm and focused in fast-paced, high stress situations.
Demonstrated ability to apply a responsive and flexible approach that is supportive of the needs including universal access of our students, faculty, staff and the public.

Preferred Qualifications:

Familiarity/prior experience/training with regard to Clery Act compliance.
Familiarity with Title IX or other regulatory reporting
Three or more years of experience in higher education or a similar environment.
Prior Supervisory experience
Prior experience in a law enforcement setting.

Other Skills and Abilities:

Job Duties:

Executive & Administrative Support

Manage executive calendars, schedule meetings, coordinate briefings, and prepare the Chief for all engagements.
Coordinate travel arrangements, prepare travel requests, and complete expense reports.
Draft, edit, and prepare executive-level correspondence, memos, reports, and presentations.
Support command staff in the administration of personnel practices, procedures, and sensitive matters.
Serve as the primary point of contact for visitors, phone inquiries, and confidential communications.
Prioritize and triage all incoming communications and high-importance issues.

Percent of Time: 25

Records Management

Oversee retention schedules, destruction of appropriate records, and organization of personnel, case, and administrative files.
Review and merge police case file documents into the law enforcement records management system.
Submit monthly NIBRS reports and prepare administrative records, statistical documents, weekly reports to local newspaper
Extract and analyze data from the records management system.
Assist university records office with Public Records Act requests; locate, prepare, and redact records and body camera video as dictated by law.

Percent of Time: 10

Office Operations & Support

Oversee supply/equipment ordering, equipment management, and maintenance service coordination.
Make purchases via PCard, purchase orders and contracts; track and monitor expenditures, review transactions, and ensure payment
Run financial reports and ensure compliance with state and institutional budget procedures.
Supervise Administrative Assistant 2
Assist in budget development, forecasting, and monitoring; identify issues and recommend or initiate corrective actions.
Update/maintain the EWUPD website.
Manage Livescan fingerprint program.
Coordinate department quarterly and other training.
Facilitate ACCESS and CJIS training for employees and contractors.
Coordinate triennial Washington State Patrol audits.

Percent of Time: 25

Clery Act Compliance

Lead and coordinate the Universitys Clery Act Compliance Program.
Serve as the Campus Safety Survey Administrator.
Prepare, publish, and distribute the Annual Security and Fire Safety Report.
Collect and analyze crime and disciplinary referral data from internal and external partners.
Assess police reports for correct crime classification under Clery definitions.
Maintain and update registered sex offender notifications and ensure proper campus dissemination.
Oversee the Timely Warning program and collaborate on emergency notification compliance with Public Relations and Emergency Management.
Ensure annual Clery-compliant training exercises and documentation requirements are met.
Identify, train, and support Campus Security Authorities (CSAs) and maintain the official CSA roster.
Maintain all Clery-associated records.
Ensure daily crime and fire logs are accurate, compliant, and properly maintained.
Support Clery compliance at EWUs separate campus locations and branch campuses.

Percent of Time: 40
Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

Required Training:

After starting employment, employees will complete the required training via Canvas. Workplace Belonging training will be available on December 1st and should be completed by March 31st, 2026.

Note: Interviews might be conducted via Zoom (camera must be enabled). If so, candidates must be able to demonstrate competence using Zoom and other technologies.

Salary Information:

The salary for this position is $68,227 (minimum) up to $84,720 being offered. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 01/08/2026
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 01/22/2026

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/14320