Job Details

Executive Assistant to the President (Confidential)

Ventura County Community College District


Salary: $75,672.00 - $104,436.00 Annually

Job Type: Classified

Job Number: 2025-00848

Location: Oxnard College (Oxnard CA), CA

Department: OC - President

Closing: 1/12/2026 11:59 PM Pacific

Description


WHAT YOU'LL DO

Under the direction of a College President, provide complex administrative secretarial support; process administrative details not requiring the immediate attention of the President including the preparation of reports, coordination of functions, communication of department policy and other administrative tasks.
The current vacancy is a 12 month, full time (40 hour/week) position located at Oxnard College.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK

Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway. More information about Oxnard College can be found here: Oxnard College.
WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees (Download PDF reader).

Representative Duties

Provide complex administrative secretarial support to the President, relieving the administrator of a variety of clerical, technical and administrative duties; coordinate between the President and the public, students, staff and other campus officials; assist in resolving issues as appropriate. E

Perform complex and responsible administrative assistance duties requiring specialized knowledge of an assigned area of educational administration. E

Review and proof files, forms, records, documents and contracts for accuracy, completeness and conformance to applicable policies, procedures, rules and regulations. E

Assist the President in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs. E

Maintain current financial and budget information; monitor budget expenditures; post entries in account books, reconcile bank statements and make deposits as assigned, prepare, review and issue check requests as required. E

Prepare items for Cabinet agendas and Board agendas; assure accuracy and completeness of material submitted. E

Collect and compile statistical and financial data and other information for inclusion to special and periodic reports; prepare special reports as necessary; research information and establish appropriate formats. E

Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. E

Provide information and assistance in person or by telephone regarding assigned program, established practices, policies and procedures to the faculty, staff, administrators, students and the general public. E

Operate a computer to enter and retrieve data, maintain records and generate reports; prepare presentations; update and monitor budget, utilize word processing, database, spreadsheet, and other software required by position. E

Take and transcribe dictation, including confidential material; prepare a variety of correspondence, memoranda, reports and other materials; compose and edit correspondence; record and transcribe minutes from a variety of meetings. E

Open, route and sort mail; identify and refer matters to the President in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members. E

Maintain a variety of complex files and records often involving materials of a confidential nature. E

Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. E

Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors and other outside organizations and the public. E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E

Train and provide work direction and guidance to others as assigned.

Perform related duties as assigned.

E = Essential Duties

Minimum Qualifications

Any combination equivalent to: two years of college level course work in secretarial science, office technology or related field, and four years increasingly responsible administrative assistance experience.

Supplemental Information


EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components:

A) Written/Performance Test = Qualifying (pass/fail)

B) Training and Experience Evaluation = Qualifying (pass/fail), if applicable

C) Technical Interview = 100% weighting on final score

PLEASE NOTE: All testing for this recruitment will be conducted remotely. Please see additional information regarding the test dates and location below.

WRITTEN TEST DATE RANGE AND LOCATION:
Date Range: Wednesday, January 14, 2026 to Tuesday, January 20, 2026

Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Wednesday, January 14, 2026 and will have until 11:59 pm on Tuesday, January 20, 2026 to complete the test. To participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.

The top candidates with the highest passing scores on the written/performance test will be advanced to the next phase of the examination process, which may include additional assessments.

TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.
The candidates with the highest passing scores on the T&E will be advanced to the next phase of the examination process.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:

Date Range: Wednesday, February 4, 2026 - Tuesday, February 10, 2026

Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST:

Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:

All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS:

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/5150926/executive-assistant-to-the-president-confidential




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