Job Details

Administrative Assistant 1

Position Number: 6793315
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 1

Job ID: 293232
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

At the College of Nursing, we champion and nurture individual student success in an educational setting, while providing a rigorous but accessible education that prepares you for the nursing workplace, academia, and leadership as you progress throughout your career. You'll be encouraged, challenged and supported whether pursuing an entry-level bachelor's or master's degree or a doctor of nursing practice or Ph.D. degree. It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and that's thanks to our innovative, challenging and contemporary curriculum offered across all our various degree programs. Advanced degree options are available for the bachelor and masters prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Master's Certificates. CON graduates leave our programs ready to lead and serve our nation's patients.

Job Summary

This position supports academic programs within the College of Nursing by managing faculty credentialing and compliance, overseeing course evaluation and assessment processes, coordinating education verification forms, and facilitating course materials management. Additionally, it provides backup support for other Academic Affairs support roles, schedules conference and classrooms, and performs various administrative duties in support of Academic Affairs.

Responsibilities

The responsibilities include, but are not limited to:

Supports the Associate Dean for Academic Affairs with calendar management, meeting scheduling and minutes, travel expense reporting, and departmental purchase requests.
Provides Outcome Assessment Committee, Academic Affairs Committee, and other meeting support as required.
Assists in activities, projects, and maintaining administrative calendars to support the Office of Academic Affairs.
Provides support for scheduling conference rooms and classrooms for College of Nursing events and meetings.
Provides support for College of Nursing Faculty Development workshops including advertising, facility needs, technology services, and staff coverage.
Provides and participates in cross-training with co-workers on a continuing basis for business continuity purposes in the event of an absence. Maintains an accurate and up-to-date desk reference for all job duties and responsibilities.
Assist in managing faculty compliance by monitoring policy adherence and preparing reports to support decision-making and regulatory requirements.
Plans and facilitates the program evaluation process. Coordinates efforts for dissemination of evaluation outcomes to faculty, program directors, chairs, and Associate Dean.
Coordinates the administration of EBI student exit survey, alumni surveys, and employer evaluations. Provides set up for students and disseminates appropriate reports to Program Directors and Associate Dean.
Coordinates the completion and transmission of education verification forms as requested by program graduates, prospective employers, and state licensing boards.
Coordinates academic program course materials and student learning outcomes information for site visits related to Board of Nursing regulating bodies and accreditation agencies. Manages audit reports related to compliance with submitting documentation of course materials and student evaluation response reports.
All other job duties as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions OR High School, GED or equivalent from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions.

Preferred Qualifications

Bachelor's degree from an accredited college or university

Banner and One45 experience preferred

Knowledge, Skills, & Abilities

ABILITIES

Proficient in using Microsoft Word, Excel, PowerPoint and Outlook

Excellent customer service, office/telephone etiquette, verbal/written communication skills

Exceptional organizational, interpersonal, and time management skills

Ability to handle multi-lead tasks at once

Ability to deal with stress in setting of much activity and simultaneous projects in planning and implementation phases; handle a variety of situations with people appropriately

Ability to solve problems and handle confidential information

Meticulous attention to detail

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 12/15/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=293232&PostingSeq=1