Job Details

Administrative Assistant 3

Position Number: 6791289
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 3

Job ID: 293199
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Augusta University College of Education and Human Development is committed to being a relevant, responsive, and respected organization with a keen focus toward high impact work in the community. Our faculty, students, and alumni are committed to improving lives and expanding opportunities through the comprehensive study and effective practice of education. Through bachelor's degree, master's degree, doctoral degree, and professional development programs, we cultivate innovative educational leaders, advance health practices through research in kinesiology, explore the most important questions in public education, and share exciting ideas and best practices across the world.

Job Summary

The Administrative Assistant 3 provides executive level administrative support to the Dean of the College of Education and Human Development and serves as the first point of contact, responds to a wide variety of situations in a timely manner, and represents the office in the highest professional manner.

Responsibilities

The duties include, but are not limited to:

EXECUTIVE LEADERSHIP ADMINISTRATIVE SUPPORT: Serves as the primary point of contact for all meetings and events for the Dean of the College of Education and Human Development and senior level staff. Maintains the calendar for the Dean. Assures accurate and efficient appointment scheduling. Assist with travel arrangement-for enterprise leadership including preparing / reviewing travel requests, authorizations, expense reports, process registrations and assist with making airline reservations, if needed. Tracks reimbursement and logs receipts ensuring comprehensive travel records are maintained in accordance with internal audit requirements.

DEAN'S OFFICE ADMINISTRATIVE SUPPORT: Fields telephone calls responding with information when needed or referring calls to appropriate resources, when necessary, routes messages accurately and appropriately. Serves as first point of contact for the office for all visitors, reviews, and routes mail. Compose, edit, format and type letters, memorandums, reports, charts, requisitions, and emails; Proofread documents, maintain files, records, and computerized databases. Accurately files documents for future retrieval.

BUSINESS ADMINISTRATIVE SUPPORT: Provides administrative support to the Business Operations Manager with purchase requests, check requests, IDRs, faculty and staff awards, and any payments or reimbursements that are issued from the Dean's Office. Maintains Dean's Office P- Card. Maintain Dean's Office Catering and Vender Accounts. Manage scholarship awards from beginning to end. Creates, routes, and maintains all MOU's for the College. Orders & stocks office supplies for Dean's Office and College events. Serves as the Asset Control Officer for Dean's Office. Provides support for new hire on boarding, creates system access requests, key requests, Computer setup requests, and phone setup requests.

COEHD ADMINISTRATIVE SUPPORT: Manages rooms, meeting and event logistics for the College. Responsible for ensuring compliance with all applicable state and institutional policies. Perform all other related duties as assigned.

OTHER: Perform all other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

OR

Associate's degree from an accredited college or university and five years of directly applicable experience

OR

High school diploma or GED from a State or Federal accrediting organization and eight years of directly applicable experience

Preferred Qualifications

Experience in a higher education environment. Experience with AU policies and processes in the area of grants, purchasing, and travel.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

Solid working knowledge in cataloging and file organization/maintenance.

SKILLS

Must be flexible and able to exercise sound judgement

Excellent interpersonal, written and verbal communications skills.

Detail oriented with strong organizational, prioritization and multi-tasking skill

ABILITIES
Ability to maintain confidentiality, complete work and meet deadlines.

Shift/Salary/Benefits

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=293199&PostingSeq=1