Job Details

Executive Assistant to VP and Director of Intercollegiate Athletics

Position Number: 6790106
Location: Waco, TX
Position Type: Executive Assistants

Executive Assistant to VP and Director of Intercollegiate Athletics

Job Identification: 19659
Posting Date: 12/12/2025, 09:14 PM
Job Schedule: Full time
Locations: 1500 S University Parks Drive, Waco, TX, 76706, US
Degree Level: Bachelor

Job Description:
What We Are Looking For

The Executive Assistant to the VP & Director of Intercollegiate Athletics (AD) provides high-level administration and operations support to the Athletic Director and ensures efficient management of the AD's office, facilities communication across internal and external stakeholders, and supports strategic initiatives that advance the department's mission and goals, while adhering to the overall Christian Mission of Baylor University.

A bachelor's degree and five years of relevant experience are required. A combination of education and experience will be considered in lieu of the degree requirement.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

Provide administrative support to the Vice President & Director of Intercollegiate Athletics, including scheduling meetings, managing calendars, and organizing travel arrangements

Ensures confidential and proactive support in gathering and organizing data for executive discussions, including meetings with university staff and external entities

Assist in the preparation and distribution of reports, presentations, and communications related to athletics programs

Collaborates in the creation of presentations, meeting agendas, meeting minutes, correspondence, and responses on university-related issues

Manage special projects or initiatives as assigned by the Athletic Director

Manages the Athletic Director's calendar, prioritizing meetings and commitments using judicious discernment

Manages the Athletic Director's travel arrangements and expense reimbursement

Represents the Athletic Director at various meetings or events

Demonstrate adaptability and agility in shifting priorities, managing multiple responsibilities, and navigating evolving needs

Perform all other duties as assigned to support Baylor's Christian mission and values

Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other collaboration tools such as Qualtrics, SharePoint, or Teams

Ability to comply with university policies

Maintain consistent in-person presence and punctuality in support of executive-level responsibilities

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/19659