Job Details

Supervisor, Facilities Services

Position Number: 6770959
Location: Gilroy, CA
Position Type: Facilities Management

Supervisor, Facilities Services

Gavilan College

Salary: $101,414.06 - $132,021.55 Annually

Location: Gilroy Campus

Job Type: Temporary/Interim Full-Time

Job Number: 202500110

Department: Maintenance

Closing: 12/25/2025 11:59 PM Pacific

Bargaining Unit: N/A

Definition

*This is a full-time interim position with benefits.
End date of assignment: 06/30/2027
Under the direction of the Director, Facilities Services performs a variety of duties related to the management of all facilities maintenance operations and activities. Duties include organizing, scheduling, assigning, and reviewing maintenance work as well as supervising and evaluating the performance of assigned staff.

Distinguishing Characteristics

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

actively demonstrating a commitment to embracing and celebrating diversity.

committing to collaboration, effective communication, and the development of strong working relationships.

promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting and considerate environment; and

demonstrating commitment to a college which prioritizes equity in resource allocation.

The ideal candidate for this position is an equity-minded individual who understands the importance of holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to attract candidates who view the elimination of inequities as an individual and collective responsibility and who are able to reframe inequities as a problem of practice. In addition, they are able to demonstrate a commitment to student-centered practices, effective cross-disciplinary and cross campus collaboration, transparent decision-making, and purposeful service to the community. The ideal candidate will understand the importance of and embrace shared governance in all levels of decision-making at the college.

The ideal candidate for this position is a culturally competent leader with demonstrated expertise in organizing, managing, and coordinating the custodial, maintenance, repair, renovation, and operations of the college's physical plant and grounds. Must have demonstrated knowledge of facilities management, applicable codes and regulations, and standards governing building construction, maintenance, and groundskeeping. Knowledge of accessible design and the Americans with Disabilities Act (ADA) facilities compliance standards. Strong interpersonal skills to promote and instill a workplace culture and climate based on trust and mutual respect, including developing and maintaining a customer service culture that encourages staff to be proactive and customer-driven in their work efforts. Ability to implement team-building skills to support teams in achieving target goals and objectives. Ability to lead and facilitate groups and committees and coordinate complex issues and projects between departments. Must communicate effectively with diverse constituents within the college community. Demonstrate sensitivity to and understanding the diverse backgrounds of our students and campus community members.

Essential Duties

Interview and participate in selecting employees; train, counsel, and discipline personnel according to established policies and procedures.
Supervise and evaluate assigned staff's performance; assign and review work and participate in selecting new personnel as assigned.
Provide training and development programs for maintenance, grounds, and custodial personnel; review incident reports and accident investigations, make necessary corrective actions or recommendations.
Seek and participate in professional development activities.
Prepare and maintain records, files, logs, and reports related to personnel, inventory, supplies, work requests and work performed.
Maintain computerized work order system, track expenses and time resources and generate reports.
Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures to the department, personnel, buildings, etc.
Develop and prepare work schedules; review maintenance and custodial reports or requests; prioritize and coordinate duties and assignments to assure effective workflow and facilitate operations.
Remain current on pertinent legal and legislative matters as they relate to maintenance, construction, or Cal-OSHA issues.
Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year.
Management of all facilities controls such as Building/Energy management systems, irrigation, fire, life safety, security, etc.
Plan, coordinate, direct and participate in the construction, maintenance, operation, repair, and alteration of all District structures and related physical facilities.
Participate in preparation of annual budget, including facility related projects, grounds and maintenance supplies and equipment.
Participate in the establishment and implementation of a systematic preventative maintenance program.
Transport, store and maintain records on hazardous waste materials.
Organize, coordinate, and oversee day-to-day maintenance and construction activities to ensure the proper and efficient maintenance and repair of district buildings, facilities, and related equipment.
Coordinate facilities related projects that may include outside contractors and multiple in-house trades i.e., electrical, electronics, plumbing, HVAC (Heating, Ventilating, and Air Conditioning), carpentry, grounds, and custodial.
Plan, coordinate, direct, and participate in the planting, cultivating and maintenance of the district grounds, parking lots, sidewalks, and other related areas.
Inspect work-in progress regarding methods and procedures of work, supply of necessary tools, material and equipment and prioritize and complete projects in an effective, timely manner.
Schedule and supervise use and application of herbicides, pesticides, fungicides, rodenticides, fertilizers and sterilant in a manner that ensures the health and safety of staff, faculty, and students, following accepted health and safety practices and regulations.
Provide for the proper care, maintenance and repair of District equipment, vehicles, and tools.
Conduct inspections of buildings and facilities to determine maintenance and repair needs; recommend the removal of fire, safety, or health hazards.
Perform minor repairs to equipment.
Operate assigned equipment and vehicles.
Communicate with vendors, contractors and State and County inspectors regarding maintenance operations and activities.
Be available on-call; respond to District emergencies.
Perform other related duties as assigned.

Minimum Qualifications, Education, and Experience

Knowledge of:

Applicable codes and regulations for plumbing, painting, electrical, carpentry and other related building and grounds repair work.
Applicable laws and regulations for general contracting work as related to California Community Colleges.
District organization, operations, policies, procedures, and objectives.
Hazardous materials laws.
Health and safety regulations.
Turf management, arboriculture, horticulture pest and plant disease control and eradication; irrigation principles and controls.
Methods, materials, and equipment used in the building trades and grounds maintenance, including carpentry, painting, plumbing, masonry, roofing, locksmith, and electrical and mechanical work.
Operation of professional hand and power tools and equipment used by various building and maintenance trades.
OSHA safety and safe work practices.
Principles and practices of supervision, training, and evaluation.

Skill and Abilities:

Ability to estimate scope of work assigned and estimate cost of repairs and construction work.
Work independently and with initiative.
Ability to learn new systems and operation procedures.
Plan, organize and supervise work. Prioritize and schedule work; train and provide work directions to others.
Read blueprints and sketches.
Operate a computer and applicable software including word processing, spreadsheets, presentations, and email.
Communicate effectively both orally and in writing.
Represent the College in a professional manner.
Demonstrate sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic background of community college students and personnel, including those with physical or learning disabilities.
Interpersonal skills including patience and courtesy; exercise tact and diplomacy in dealing with sensitive or confidential matters.
Establish and maintain collaborative and effective working relationships with various college staff and community partners.

Illustrative Education and Experience: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

Graduation from high school with five years of increasingly responsible experience in maintenance of grounds, buildings, custodial, HVAC, electrical or plumbing systems.
Two years of supervisory experience are required and may be included as part of the five years listed above.
Demonstrated cultural humility, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Other Requirements: A valid California driver's license with satisfactory driving record and current vehicle insurance meeting State of California requirements. Must possess a certified pool operator license or obtain within 12 months of employment.

Desirable Qualifications:

Lead or supervisory experience.
Related college course work and/or journeymen training experience.

Working Conditions: Duties are performed in an office environment at a desk or at a computer terminal or in meetings as well as in other outdoor settings which may expose the individual to outdoor elements. Incumbents are subject to frequent contact in person and on the telephone with executive and management personnel, academic and classified staff, students, and the public. Frequently must travel to other offices or locations to attend meetings and conduct work. Regular exposure to fumes and noise from equipment operations. Working at heights and in tight, enclosed areas; working around and with machinery having moving parts and with chemicals, adhesives, and coatings. Position requires some evening and weekend responsibilities.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:

Typically, must sit or stand for extended periods, use hands and fingers to operate a computer keyboard, see clearly to read normal and fine print, speak clearly and distinctly to provide information in person or on the telephone, hear and understand voices over telephone and in person. Must be able to lift, push, and pull equipment weighing up to 85 pounds, walk, stand, stoop, kneel, reach, and climb stairs and ladders. Work is performed indoors and outdoors in inclement weather. Ability to operate facilities, maintenance, and custodial tools and equipment. Driving a vehicle to conduct work, as necessary.

The physical characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

To apply, please visit https://www.schooljobs.com/careers/gavilan/jobs/5154836/supervisor-facilities-services

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