Job Details

Office Specialist

Position Number: 6687748
Location: Augusta, GA
Position Type: Administrative Vice Presidents

Office Specialist

Job ID: 291571
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

At the College of Nursing, we champion and nurture individual student success while providing a rigorous but accessible education that prepares you for the nursing workplace, academia and leadership as you progress throughout your career. You will be encouraged, challenged and supported whether pursuing an entry-level bachelors or masters degree or a doctor of nursing practice or Ph.D. degree. It starts with our undergraduates. The College of Nursing approved by the Georgia Board of Nursing and accredited by the Commission on Collegiate Nursing Education, and thats thanks to our innovative, challenging and contemporary curriculum offered across all our various degree programs. Advanced degree options are available for the bachelor and masters prepared nurse with our Doctor of Nursing Practice programs, PhD in Nursing, and Post Masters Certificates. CON graduates leave our programs ready to lead and serve our nations patients.

Job Summary

This position is responsible for providing comprehensive administrative support to the Prelicensure Nursing department and its affiliated programs.

Responsibilities

The responsibilities include, but are not limited to:

Responsible for overseeing educational program support for degree programs within the Prelicensure Nursing department of the College of Nursing. Duties include setting priorities and proactively developing new ideas and procedures to enhance department effectiveness. Maintain comprehensive knowledge of the degree programs and communicate clearly with external stakeholders. Coordinate and support departmental requests, projects, and special assignments in alignment with the academic mission of the Prelicensure Nursing department and its programs.
Collaborate closely with the College of Nursing's Offices of Academic Affairs and Student Affairs to ensure all compliance requirements are met.
Manage information and documentation related to Prelicensure Nursing staff and faculty travel, ordering departmental supplies, processing of check requests, IDRs and other departmental documents and requests.
Provide support for various departmental and college wide meetings including but not limited to preparing agendas and taking minutes.
Other general office duties will include formatting and editing documents, answering phones, and greeting and helping customers/visitors to the department. Assess the priority of incoming communication and direct to the appropriate personnel. Serve as backup to the department Office Coordinator.
Other duties as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university.

OR

High School Diploma or GED from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university

Experience working in an academic environment

Knowledge, Skills, & Abilities

ABILITIES

Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.

Ability to handle a variety of customer situations and professionalism and appropriate resolution strategies.

SKILLS

Strong working knowledge of Microsoft Office Suite.

Excellent verbal and written communication skills.

Exceptional organizational, time management, and interpersonal skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 3

Salary Minimum: $16.54/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period: 10/30/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291571&PostingSeq=1