Job Details

Admin Support III - English

Position Number: 6645456
Location: Orem, UT
Position Type: Secretary and Administrative Assistants

Admin Support III - English

Salary: $39,057.00 - $45,950.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2605012
Closing: 10/20/2025 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: VP Academic Affairs

Position Announcement

Utah Valley University seeks a detail-oriented and proactive professional to provide essential administrative and operational support to the English Department. The Administrative Support role ensures the smooth and efficient functioning of departmental operations by managing budgets, processing financial transactions, coordinating travel, and maintaining accurate records. This position plays a key role in supporting the Department Chair, faculty, and students through excellent organization, clear communication, and responsive service.

As a valued member of the academic team, this individual will contribute to the department's success by overseeing hiring logistics, preparing correspondence and reports, coordinating schedules, and assisting with departmental events and initiatives. This is an excellent opportunity for a highly organized, service-minded professional who enjoys managing multiple priorities, supporting academic excellence, and ensuring the department runs efficiently in support of UVU's mission of student success.

Summary of Responsibilities

Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of assigned and work related areas.
Informs students, faculty, and public of departmental and university services available and answers incoming requests for information.
Coordinates the preparation and submission of various reports, including timecards, PAF's, ESAF's, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations, budget balances, etc. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures. Coordinates the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
Maintains inventory of office equipment and supplies and administers other office duties as needed which may include supervision of office support.
Performs other job related duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associate's degree and two years of experience related to the summary of duties, or any combination of higher education and experience totaling four years.

Knowledge / Skills / Abilities

Knowledge

Knowledge of best practices in events, correspondence, and appropriate matters of etiquette in various settings.
Knowledge of University policy and procedures.
Knowledge of budget spending and reconciling.

Skills

Skills in office methods, techniques, practices, and procedures.
Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.
Strong interpersonal, problem-solving, and decision-making skills.
Skills in time and stress management.
Skills in supervision and management
Exceptional customer service orientation and phone skills.

Abilities

Ability to maintain confidentiality of highly sensitive information.
Ability to work with people of diverse backgrounds.
Ability to communicate effectively verbally and in writing.
Ability to work under stress and prioritize tasks.
Ability to follow verbal and written procedures and instructions.
Ability to plan and anticipate potential changes and act accordingly.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5110638/admin-support-iii-english

jeid-bfa95effd26ec04c9a8fae3019151288