Job Details

Administrative Specialist I

Position Number: 6557977
Location: Dallas, TX
Position Type: Admissions/Enrollment

Administrative Specialist I

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Position:

This role is an on-campus, in-person position.

Coordinate and execute administrative processes related to admissions and enrollment; assist in the implementation of
strategies that increase application submissions and strengthen graduate program outcomes.
Plan, organize, and manage logistics for the EdD program's five weekend sessions each semester (Higher Education
and K12 doctoral tracks), including catering arrangements, scheduling, and on-site support to ensure an exceptional
student experience. Provide day-to-day administrative support for departmental programs, special projects, and initiatives; prepare correspondence and reports; maintain records and databases. Serve as the first point of contact for departmental inquiries, directing calls, emails, and visitors appropriately while delivering excellent customer service.

Essential Functions:

Assist with the implementation of recruiting strategies identified by department leaders by setting up information
sessions for each program, coordinate recruitment events logistics such as secure the department's spot at the
event, set up the table/area for recruiting, and be present along with program directors to answer questions.
Coordinate admissions process in Slate platform. At the direction of the program directors, develop auto-emails,
track the applications of candidates of interest, and coordinate admission and scholarship deadlines.
EdD Weekends: Plan, organize, and manage the tasks and processes needed to execute a successful EdD
weekend such as ordering the supplies and food/meals for each month's EdD weekend.
Be present and available during all 5 EdD weekends each semester.
Department Events: Meet with faculty to determine needs and establish timelines and tasks. Serve as on-site lead
for all logistics, including faculty searches, conference services, catering, etc.
Scheduling: Work with program directors and central SMU staff to create semester course schedules for each of the
4 EPL graduate programs.
Graduation: Check and confirm all milestones for graduation are complete for each student. Work with central SMU
staff to make sure graduation information is correct and graduation processes are completed for each EPL student.
Program Management: (Scholarships, Adjunct Contracts, Student Information and Forms) Work with program
directors and administrative staff to manage all student forms. Update scholarships as needed. Prepare adjunct
contracts

Qualifications

Education and Experience:

Bachelor's degree is required.

A year of work experience is preferred. Candidate must possess strong problem solving skills with the ability to be resourceful and proactive, seeking assistance as needed.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must have strong working knowledge of Microsoft Office (Word, Excel, Outlook). Candidate must have
capacity to learn and manage technology programs, such as SMU Slate, as well as other SMU platforms.

This position requires working all day on Saturday and Sunday, for 5 weekends each during the fall and spring
semester and 3 weekends during the summer semester.

Physical and Environmental Demands:

Sit for long periods of time

Deadline to Apply:

September 23, 2025

EEO Statement

SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Primary Location: USA-TX-Dallas

Job: Office and Administrative Support

Organization: Simmons School of Education

Schedule: Regular

Shift: Staff

Employee Status: Individual Contributor

Job Type: Full-time

Job Level: Day Job

Travel: No

Job Posting: Sep 9, 2025, 8:15:22 PM

To apply, visit https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=SIM00000211&tz=GMT%2B00%3A00&tzname=UTC