Job Details

Administrative Assistant 3

Position Number: 6518221
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 3

Job ID: 289718
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences forms the heart of the liberal arts mission of Augusta University. We foster critical thinking about complex questions of the human experience; cultivate skills in written, verbal, and creative expression; promote active citizenship and community engagement; and prepare graduates for various careers in a quickly changing globalized environments. Our faculty and staff share a deep commitment to developing the intellectual potential of our students. We offer many undergraduate degrees as well as select graduate and minor programs that allow our students to gain the knowledge and skills that will transfer to career success. Explore opportunities for growth, including undergraduate research, study abroad, internships, and community service.

Job Summary

This position performs responsible administrative and secretarial duties of a complex and confidential nature in support of the Dean to relieve supervisor of varied clerical and administrative responsibilities.

Responsibilities

The duties include, but are not limited to:

COLLEGE SUPPORT: Serve as primary point of contact for the Dean's office; greet visitors and screen calls and mail. Compose routine correspondence, format and type documents, proofread and edit draft material, determine priority of incoming material and route to appropriate personnel. Assisting the Dean in handling confidential matters related to faculty, staff, and/or students. Maintaining Dean's and Associate Dean's calendars and scheduling meetings when appropriate Assisting in planning and coordinating college programs and special events. Contacting vendors to service/repair or purchase new office equipment, as needed. Serve as an assistant to the Guard House Museum and Center for Social Science Research (i.e. marketing and planning, making purchases, scheduling meetings and events, reimbursements.

STUDENT SUPPORT: Support Assisting with student suspensions, reinstatements, and academic dishonesty processes.

FACULTY SUPPORT: Coordinating and collecting materials for faculty appointments and coordinating with other colleges/departments as appropriate. Handling assignments that require a thorough knowledge of the college and institutional policies and procedures. Preparing materials for presentations and distributing them throughout the college.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

OR

Associate's degree from an accredited college or university and five years of directly applicable experience.

OR

High School Diploma, GED from a recognized State or Federal accrediting organization and eight years of directly applicable experience.

Preferred Qualifications

Exemplary interpersonal skills and the ability to maintain a professional work environment.

Ability to manage multiple projects while supervising student employees, answering phone and business process.

Design experience to assist with creating flyers and programs for events

Graphic Design experience to assist with creating flyers and programs for events.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

Exhibits professional code of ethics

SKILLS

Excellent interpersonal, verbal, and written communication skills

Detail-oriented

Demonstrated project management skills

Demonstrated team experience

ABILITIES

Ability to maintain confidentiality

Ability to respond to sensitive inquiries

Shift/Salary/Benefits

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=289718&PostingSeq=1