Job Details

Administrative Assistant

Position Number: 6482753
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities
Job Functions
1. First point of contact for students, faculty, facilities personnel and receiving departmental deliveries, as well as responsible for opening and closing the front office each day.
2. Process deliveries and mail per departmental procedures.
3. Direct visitors and phone calls, and assist in elevator and temporary access when necessary and appropriate.
4. Schedule meeting rooms when directed, as well as phone and maintenance work orders.
5. Process key requests and key returns and C-Cure access to departmental space.
6. Act as main purchase and shipping contact for students, faculty and other staff; processing transactions promptly and accurately, using the correct payment method, as directed by the Sr. Accountant, Administrative Manager and Projects Officer and/or department guidelines.
7. Assists in solving accounts receivable/payable problems for the department, including back orders, encumbrances, processing invoices and alternate payment methods.
8. Maintains accurate records of transactions and reconciles transactions, alerting Sr. Accountant if corrections need to be made.
9. Processes departmental travel requests per departmental and University policies and procedures.
10.Monitor departmental office supplies and submit orders to maintain optimal office supply levels.
11. Assists with projects including, but not limited to, ABET, student group support and college convocation.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions

Requisition Number: PRN42851B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday 8am -5pm
Department: 00053 - Biomedical Engineering
Location: Campus
Pay Rate Range: 15.19 to 25.00
Close Date: 9/30/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187368