Job Details

PS Executive Secretary

Position Number: 6482651
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

PS Executive Secretary

Job Summary

Provides administrative office support to the Vice Chair of Education, Director of Education and to the Education team. Performs a variety of administrative duties in accordance with specific instructions and established work procedures, typically under close supervision. In addition to assisting Vice Chair and Director of Education in managing calendar/meeting and other duties as indicated, position will manage and update website content for education missions, maintain accounting documents, hold purchase card for the team and manage travel arrangements for trainees. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.

Responsibilities
Essential Functions

Provides administrative support to the Vice Chair of Education and Director of Education.
Prepares correspondence, including composing routine letters and emails.
Schedule appointments and maintain supervisor's or department's calendar.
Make arrangements for meetings and conferences.
Establishes and maintains confidential files.
Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.
Will have PCard.
- Orders and maintains office supplies for Education team.
- Facilitates approved purchases for Education team.
Maintains website content for Education mission.
Assists with program Instagram pages
Book travel for Education team, Residents, and Fellows. Process reimbursements and expense reports.

Problem Solving
The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance. The incumbent must use discretion and judgement when scheduling appointments and in screening calls. The incumbent may coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objectives and policies governing the activities of the department and be able to effectively communicate this information to interested parties.
Comments In addition to the essential functions listed for this position, incumbents in this position may be assigned to complete the duties and demonstrate the competencies listed in the Office Assistant position. The staff member must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of life span growth and development and the ability to assess data regarding the patient's status and provide care as described in the department's policies and procedures manual.
Team Culture

Supports an inclusive, transparent and supportive work environment
Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible
Clearly communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership

University of Utah Health Benefits Package University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.

Knowledge of business writing preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Preferences

Special Instructions

Requisition Number: PRN42857B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 8:00am to 5:00pm. Some earlier mornings and later evenings may be required.
Department: 01466 - OB/GYN Education
Location: Campus
Pay Rate Range: 12.02 to 21.29
Close Date: 10/20/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187405