Job Details

Executive Assistant to the Dean

Position Number: 6464917
Location: New York, NY
Position Type: Executive Assistants

Executive Assistant to the Dean

Fordham University

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Department: Gabelli School of Business Undergraduate

Campus/Location:

Position Summary
Reporting to the Dean of the Gabelli School of Business, the Executive Assistant to the Dean serves as a strategic partner in advancing the Gabelli School of Business's mission. This individual provides high-level executive support to the Dean while driving the School's strategic initiatives and operational momentum. The role demands exceptional leadership, organizational expertise,
and advanced communication skills.

As a trusted advisor, the Exectuive Assistant ensures seamless coordination with high-profile offices, including the President's and Provost's Offices, and external stakeholders. This involves
managing critical relationships with the Gabelli Advisory Council, donors, and external partners, while maintaining acute awareness of key individuals, sensitive situations, and institutional priorities.

This role goes beyond traditional administrative functions, requiring proactive decision-making, adept navigation of complex institutional dynamics, and a focus on delivering outcomes
aligned with the Gabelli School's vision for innovation, community, and global impact.

This is a dual-campus position requiring daily, on-site presence at either Fordham University's Rose Hill campus in Bronx, NY, or the Lincoln Center campus in Manhattan, NY. Campus assignments
will vary based on the Dean's calendar but will always be limited to one campus per day. Regular work hours are 8:00 AM to 5:00 PM, Monday through Friday but there will be times when evening
or weekend engagements and communication will be necessary. A remote workday is offered once a week but the specific day will vary based on operational needs. Flexibility is required to support
the Dean's priorities. All candidates must commit to being fully engaged on-site during office hours at both campuses. This requirement is non-negotiable and essential to supporting the Dean's extensive responsibilities.

Essential Functions
Assists in executing on Gabelli School's strategic priorities. Performs complex duties, both administrative and strategic in nature, to support the Dean.
Oversees the Dean's complex schedule, coordinating high-level meetings and appointments while balancing competing priorities. Ensures the Dean is prepared with timely delivery of essential documents and background materials.
Prepares detailed agendas, documents critical takeaways, and tracks follow-up actions to secure actionable outcomes.
Plans and arranges comprehensive domestic and international travel itineraries, ensuring all necessary documentation and agendas are in place.
Drafts professional correspondence, presentations, and reports that align with the Dean's strategic vision and policies.
Serves as a liaison to senior leadership, faculty, administrators, students, and external stakeholders, fostering productive relationships to support executive priorities.
Manages critical relationships with high-profile offices, including the President's and Provost's Offices, as well as the Gabelli Advisory Council and donors.
Navigates sensitive situations and provides insights to ensure effective communication and strategic alignment.
Plans and executes high-profile events, including Gabelli Council and Advisory Council meetings, Senior Leadership gatherings, and donor engagements, ensuring alignment with the School's mission and strategic goals.
Collaborates with internal and external stakeholders to deliver impactful events that strengthen partnerships and promote the School's initiatives.
Streamlines systems to ensure adherence to deadlines, prioritizes incoming communications, and proactively resolves scheduling conflicts.
Leverages new tools and technology, including AI-based platforms, to optimize workflows and enhance productivity.
Executes special assignments from the Dean, often involving collaboration with multiple stakeholders and requiring innovative solutions.

This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Required Qualifications:
Bachelor's degree

Minimum of 5 years of executive-level support experience supporting C-suite leaders in business or higher education

Advanced proficiency in Microsoft Office Suite, Google Workspace, and familiarity with AI-based tools or willingness to learn.
Exceptional organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
Strong communication skills, including the ability to draft executive-level materials with precision and professionalism.
High emotional intelligence and a positive, can-do attitude, with a demonstrated ability to work both independently and collaboratively.
Discretion and the ability to handle sensitive and confidential information with the utmost integrity.
Strong service orientation, excellent attention to detail, ability to multitask, and prompt responsiveness to issues.

Preferred Qualifications

Special Instructions

To apply, please visit: https://careers.fordham.edu/postings/9764

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer - Veterans/Disabled and other protected categories