Job Details

Executive Secretary, Lvl 5

Position Number: 6421782
Location: New York, NY
Position Type: Secretary and Administrative Assistants

Executive Secretary, Lvl 5

Fordham University

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Department: Residential Life RH

Campus/Location:

Position Summary
Reporting to the Associate Director of Residential Life for Housing Operations, the Executive Secretary provides clerical and operational support for the Residential Life Office.

Essential Functions
Provides clerical and front-desk support to the Residential Life leadership team, including phone coverage, visitor reception, and scheduling assistance.

Maintains accurate records for student and professional staff, and supports HR and Payroll processes, including I-9 coordination and employment documentation.

Maintains website and form updates, incorporating new content, departmental blogs, and ensuring all materials are current and accessible.

Reviews applications for open Resident Director positions using the Applicant Tracking System.

Coordinates ordering and inventory of office supplies, business cards, name tags, branded items, and office dcor.

Processes clerical tasks such as visitation violation postings, petty cash reimbursements, and damage billing assistance.This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Required Qualifications:
High School Diploma or equivalent

Two years of clerical office experience.

Proficiency in MS Word, Excel, Access, and Gmail

Knowledge of Slate/Banner systems

Mandatory Competency Testing.

Preferred Qualifications
Knowledge of Symplicity, or Jadu
Special Instructions

To apply, please visit: https://careers.fordham.edu/postings/9748

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer - Veterans/Disabled and other protected categories