Job Details

Accounting Operations Specialist

Position Number: 6409630
Location: Kennesaw, GA
Position Type: Business - Accounting

Accounting Operations Specialist

Job ID: 288011
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Responsible for assigned accounting tasks, including supplier registration, report preparation and analysis, and financial compliance review. Serves as the main point of contact for campus and outside parties regarding supplier registration. Works with campus and USG Shared Services to ensure timely and accurate registration of internal and external suppliers. Ensures documentation and expenditure requests comply with current policies and procedures. Answers accounting procedure questions by researching and interpreting accounting policies and regulations. Maintains financial security by following internal controls and protocols. Provides financial reporting support for various annual State and Federal reporting.

Responsibilities

KEY RESPONSIBILITIES:
1. Performs due diligence on a high volume of Supplier Information Forms received from (domestic and international) external and internal suppliers
2. Reviews submitted information to detect and identify fraudulent attempts during the supplier registration process
3. Researches and resolves obstacles encountered during the supplier registration process in a timely manner, including contacting requestors for verification and/or clarification and requesting additional information as needed
4. Completes accurate and timely data entry or approval of 4300B (internal) suppliers in PeopleSoft (PS) or similar financial systems database
5. Submit registration invitations for SHARE (external) suppliers, correspond with Shared Services, and provide updates to KSU contacts
6. Reviews and uploads existing Share supplier updates to the Shared Services FTP website
7. Answers questions, emails, and phone calls from outside suppliers, employees, and students related to supplier issues
8. Manages resource email account and SharePoint list daily to receive and track supplier registration requests
9. Monitors and responds to ServiceNow requests to ensure timely responses based on Service Level Agreements
10. Maintains supplier and employee records in Contract Management System
11. Communicates and responds to inquiries, and proactively provides tutorials and trainings as necessary
12. Assists in reviewing and approving allowability of various expenditure requests in accordance with KSU, Board of Regents and State of Georgia Accounting Policies and Procedures
13. Assists with producing and reviewing financial reports for annual reporting such as TIGA, 1099 and E-Verify

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in accounting or related field or an equivalent combination of relevant education and/or experience

Required Experience
One (1) year of related work experience

Preferred Qualifications

Additional Preferred Qualifications
One or more of the following certifications: Georgia Certified Purchasing Associate (GCPA), Georgia Certified Purchasing Manager
Proficient with Microsoft Office products with an emphasis on Excel
Proficient with Adobe Acrobat (PDF Tools)
Advanced data entry and 10-key utilization with accuracy and speed
Understanding of accounting processes and 1099 reporting requirements
Familiar with PeopleSoft Financials

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education related to accounting, finance, business or other related field

Preferred Experience
Experience with international tax and vendor registration
Previous accounting experience at an institution of higher education

Proposed Salary

The budgeted salary range is $45,900 to $57,300 annually. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able to prioritize workload
Self-motivated and adaptable
Able to handle multiple tasks or projects at one-time meeting assigned deadlines

KNOWLEDGE
Knowledge of KSU, Board of Regents, and State of Georgia Accounting Policies and Procedures
Understands accounting processes such as General Ledger, Accounts Payable, and Accounts Receivable

SKILLS
Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Maintains organized and timely records with strong attention to detail and follow-up
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel

Background Check

Credit Report
Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=288011&PostingSeq=1