Job Details

Operations Coordinator

Position Number: 6373851
Location: Boulder, CO
Position Type: Other Administrative Positions

Operations Coordinator

Requisition Number: 65874
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 16-Jul-2025
Date Posted:

Job Summary

INSTAAR at the University of Colorado Boulder encourages applications for an Operations Coordinator! The selected candidate will be a key member of the administrative team here at INSTAAR, who will support the Office of the Director, Finance team, Communications team, and Information Technology. This role will provide oversight of the Front office processes, collaborating with the Finance and Operations Director and INSTAAR Director on a variety of tasks while supporting INSTAAR achieve its inclusion goals.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

As the University's oldest institute, INSTAAR has a long history of responding to pressing environmental issues including climate change. Our traditional focus has been on alpine, Arctic, and Antarctic regions, where effects of global change are especially pronounced. In recent decades, our research has broadened to include environmental challenges that span local, regional, and global scales. INSTAAR's research activities integrate field studies, state-of-the-art laboratory experiments, sample analysis, and numerical and laboratory modeling. Our field sites are located across all seven continents and the world's oceans.

Our expertise across fields helps us generate influential science that can inform public and policy decisions and move us toward a more sustainable society. INSTAAR's national and international research leadership is augmented by outstanding strength in graduate education and bringing undergraduates into the research process.

What Your Key Responsibilities Will Be

Administrative Management

Supervise any student interns or temps.
Support hiring of tenure/tenure track faculty, including scheduling visits.
Manage INSTAAR events, including coordinating volunteers and posting to website.
Maintain INSTAAR front office email, process Federal Express requests, and assist with other mailing options.
Maintain mailroom, mail distribution, and general office supplies.

Directorate/ExComm/Affiliate Management

Support Directorate/Executive Committee scheduling and voting.
Manage the preparation of confidential materials for (re)appointment, tenure, and promotion of INSTAAAR personnel.
Manage meeting minutes for Directorate and Executive Committee meetings.

Operations Management

Work with the Associate Directors of INSTAAR to manage space allocation of offices, labs, and open-work spaces.
Serve as INSTAAR point of contact for building needs.
Connect with the Office of Contracts and Grants and CU Property Services on disposals and transfer of equipment. Maintain an inventory list of capitalized and non-capitalized equipment tags.
Process and deliver checks/cash receipts received by the finance team to the CU Bursar's office.
Process Key requests, Buff OneCard door access, and parking permits.

What You Should Know

This position is in a hybrid work situation, at least two in-person days per week required, though more in-person days preferred.

What We Can Offer

$60,000-$66,000.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

Bachelor's degree or equivalent experience. Professional experience or an equivalent combination of education and experience may substitute.
One year of related experience.

What You Will Need

Ability to initiate and complete critical tasks and to self-manage time and workload, proactively communicating with supervisor.
Proficient computer knowledge and skills with Adobe Acrobat and MS Office applications, particularly with Outlook, Word, Excel and PowerPoint.
Ability to communicate effectively with a variety of professionals, administrators and students.
Ability to maintain effective and professional relationships with staff and community members.
Demonstrated ability to exercise discretion and work independently.
Demonstrated ability to work effectively in a team and within other collaborative work situations.
Proficiency with creating and maintaining spreadsheets.
Proficiency with electronic file management.

Special Instructions

To apply, please submit the following materials:

A current resume.
A current cover letter.

We may request references at a later time. Please apply by July 16th, 2025 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Operations-Coordinator/65874