Job Details

Administrative Assistant 2

Position Number: 6369691
Location: Augusta, GA
Position Type: Secretary and Administrative Assistants

Administrative Assistant 2

Job ID: 287166
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The mission of the Augusta University Police Department is to promote a safe atmosphere in which the university's teaching, discovery, clinical care and service mission can be successful. This is accomplished through traditional and progressive law enforcement practices and strong community partnership.

Job Summary

This position accomplishes budget actions, purchase actions and personnel actions regarding the operation of the division, with the approval of the Business Manager. Performs, coordinates and manages technical and office administrative duties in support of the division; processes paperwork files, coordinates vehicle preventative maintenance assignments, makes travel arrangements, prepares/submits purchasing and travel paperwork, prepares reports, processes weekly supply inventory. Processes payroll for the division.. Serves as back up for campus contractor ID Badging and Key Control. Responsible for internal and external client invoicing, cost tracking and file maintenance.

Responsibilities

The duties include, but are not limited to:

Implement administrative procedures; assist in designing forms and reports, establish record maintenance systems, audit records for accuracy, completeness and effectiveness, review the work of others to ensure compliance with procedures.

Provide administrative support to Public Safety and Police, including being timekeeper for OneUSG payroll system, entering and recording purchase order information into PeopleSoft financials, and processing/maintaining travel paperwork for department employees. Assist with making travel arrangements as needed.

Administrative support Assistant VP/Chief of Police as needed.

Process applications, forms and other documents, review information for accuracy and completeness, obtain additional information by personal or telephone inquiry or by correspondence, check policy or other references to verify, add or code information.

Answer phones and transfer to appropriate personnel. Compose correspondence, contracts or other documents.

Provide information concerning assigned projects or programs, assist in the development of brochures and other written materials; respond to telephone and written inquiries.

Prepare routine and special reports; obtain and compile information; perform calculations, develop narrative information or graphic displays.

Arrange for and schedule appointments, meetings and special functions. Make travel arrangements and process travel paperwork for division staff as necessary.

Perform a variety of duties involving budget, personnel, procurement and other administrative functions in support of assigned project or program. Up to and including monthly monitoring of budget reports, special events billing, cost transfers and payroll reconciliations.

Perform all other related duties/tasks as assigned.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and four years of progressively responsible experience in administrative support positions

OR

High School diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years' progressively responsible experience in administrative support positions

Preferred Qualifications

Preferred Educational Qualifications

Bachelor's degree from an accredited college or university and previous administrative experience in an office or academic setting.

Knowledge, Skills, & Abilities

ABILITIES

Excellent interpersonal, written and verbal communication skills

Proficient in Microsoft Office and other computer software/databases

Ability to maintain confidentiality, work independently and exercise discretion

Detail-oriented with strong customer service, time management, supervision and organizational skills

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 5

Salary: Minimum $17.88/hour - $21.92/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/9/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=287166&PostingSeq=1