Job Details

Administrative Assistant

Position Number: 6367550
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

The Campus Store is seeking an Administrative Assistant to work directly under the Sr. Administrative Development Manager and provide complex administrative support to the senior management of the University of Utah Campus Store. This position will offer valuable hands-on experience in various administrative tasks within the Campus Store, including onboarding new staff, data and file management, event coordination, proofreading and editing documents, and collaborating with various work teams. The Administrative Assistant will work closely with our Senior Leadership Team to support daily operations and contribute to the overall efficiency and effectiveness of our organization.

The University of Utah is the state's public flagship institution and a top-tier research university. The University Campus Store is consistently ranked in the top 15 of institutionally run campus stores in the nation. We serve over 40,000 students, faculty, and staff, along with millions of visitors each year.

At the University of Utah Campus Store, we are dedicated to fostering a community that upholds the six core commitments outlined by President Taylor Randall and the Board of Trustees. These commitments are leadership, education, research, service, patient care, and unity with sister institutions. As an integral part of the University community, we embrace these commitments in our daily operations with students, faculty, staff, and visitors. Our goal is to not only provide excellent products and services but also to contribute to a campus culture that prioritizes the well-being and success of all members. Join us in embodying these commitments and making a positive impact at the University of Utah Campus Store.

Responsibilities

Provide support in day-to-day administrative duties, including but not limited to filing, data entry, scanning documents, scheduling appointments, and handling correspondence for Senior Leadership team.
Review and proofread documents, reports, and presentations to ensure accuracy, clarity, and adherence to company standards. Provide editing support by correcting grammar, spelling, punctuation, and formatting errors as needed. Collaborate with team members to improve the overall quality of written materials.
Assist in the onboarding process for new staff members by preparing welcome materials, coordinating orientation sessions, and ensuring all necessary paperwork is completed accurately and on time. Serve as a point of contact for new hires, answering questions and providing guidance as they acclimate to their roles and the organization.
Under the direction of the Sr. Administrative Development Manager, support the planning and execution of company events, meetings, and workshops.
Attend meetings as required and accurately record minutes, including key discussion points, action items, and decisions made. Summarize discussions in a clear and concise manner, capturing important details and deadlines. Distribute meeting minutes promptly to attendees and follow up on action items to ensure timely completion.
Work collaboratively with team members across different departments to accomplish shared goals and projects. Offer assistance and contribute ideas to improve processes and workflows.
Help maintain a well-organized and tidy office environment by ensuring supplies are stocked, equipment is functioning properly, and common areas are clean and presentable.
Assist in maintaining accurate and up-to-date records, including employee files and financial documents. Ensure confidentiality and security of sensitive information.
Acts as a backup payroll reporter for the Campus Store, with primary duties including inputting schedules into the University's payroll system and following University and Campus Store procedures for timecard adjustments.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Professionalism and discretion when handling confidential information.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.

Strong written and verbal communication skills with the ability to interact comfortably at all levels of the organization including senior level leaders.

Strong attention to detail and proficiency in proofreading and editing written content.

Familiarity with style guides such as APA, MLA, or Chicago Manual of Style.

Ability to provide constructive feedback and suggestions for improving written communication.

Experience with document management software or editing tools is a plus.

Detail oriented, highly organized, and adaptable.

Ability to work independently and deliver results.

Ability to influence and think creatively and strategically.

Ability to analyze and problem solving.

Special Instructions

Requisition Number: PRN16034N
Full Time or Part Time? Part Time
Work Schedule Summary: M-F, 20 hours a week, flexible schedule
Department: 00435 - University Campus Store
Location: Campus
Pay Rate Range: $15.50 - $18.00/hr DOE
Close Date: 10/8/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/185269