Job Details

Legal Operations Administrator

Position Number: 6362724
Location: New York, NY
Position Type: Legal Affairs

Legal Operations Administrator

Office of Legal Counsel, Rose Hill

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.

We offer tuition remission for employees and their dependents

A generous employer match towards a 403(b) retirement plan.

As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.

As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.

University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

The Office of General Counsel (OGC) provides legal research, analysis and legal services to Fordham University. All members of the OGC staff work collectively within OGC and Fordham University to mitigate legal risks, manage a variety of confidential and complex issues in a fast-paced higher education environment, exercise independent judgment and function effectively with internal and external audiences.

Essential Functions

Plays a key role in managing performance metrics, project timelines, various reports, data requests, and communication by tracking and driving completion of key deliverables.

Manages the OGC budget and expenditures, including preparing budget reports, processing bills for payment, and assisting with outside counsel billing.

Conducts legal research pertinent to the office's work, assists in preparing training materials, and notarizes documents.

Provides comprehensive legal and regulatory support, including litigation assistance (compiling information, research, responding to subpoenas, assisting with motions and memoranda), managing and coordinating various organizational filings and registrations (State Charity, routine, faculty visas, Conflicts of Interest, Antitrust), and overseeing music licensing in collaboration with relevant internal and external stakeholders.

Provides research and project support by conducting legal research under attorney direction and assisting with the preparation of training materials and presentations.

Manages comprehensive contract lifecycle support, including reviewing, negotiating, and preparing College contracts under attorney direction, advising departments on contractual business terms, processing contracts for signature, and implementing and maintaining the contract database.

Provides comprehensive administrative, logistical, and records management support for the OGC. Key responsibilities include managing all office correspondence, maintaining OGC and attorney calendars, coordinating meetings and travel, overseeing facilities reservations, assisting with information requests and website maintenance, preparing onboarding documents, and maintaining all office files and tracking ongoing matters.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

Required Qualifications: Education and Experience

Bachelor's degree and a minimum of three (3) years of experience as a paralegal in a law firm or corporate legal environment, or an equivalent combination of education, training, and experience required.

Notary Public License or agree to obtain a Notary license within the first year of employment.

Required Qualifications: Knowledge and Skills

Exceptional organizational, communication and interpersonal skills, with a keen eye for detail and strong research abilities.

Demonstrated capacity to manage multiple projects and deadlines in a fast-paced environment, while maintaining composure and handling sensitive information with utmost discretion and diplomacy.

Proven ability to work effectively both independently and collaboratively across all levels of management.

Proactive problem-solver who can identify issues and recommend efficient solutions.

Reliable and highly discreet, with a strong commitment to confidentiality.

Demonstrated ability to work effectively, independently, and cooperatively with others.

Comfortable handling multiple projects, sometimes stressful demands, and inevitable interruptions.

Adept at navigating a busy workload, maintaining productivity and composure while handling multiple projects, tight deadlines, and unexpected interruptions.

Demonstrated proficiency with Microsoft Office (Word, Excel and Powerpoint), Google platform, Adobe tools; experience with desktop publishing and web software.

Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications

Experience working at a college or university is strongly preferred.

Minimum Starting Salary: $80,000

Maximum Starting Salary: $90,000

Note: Salary is commensurate with qualifications, experience, and skills.

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/9553

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer - Veterans/Disabled and other protected categories