Job Details

Graduate Student Coord I

Position Number: 6229248
Location: Salt Lake City, UT
Position Type: Academic Advising

Graduate Student Coord I

Job Summary

With direct supervision, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress.

This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.

Responsibilities
Essential Functions

Performs administrative tasks to support graduate students and the department. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking.
Actively participates in campus-based professional development communities, including but not limited to GAPA (Graduate Advisors Professional Association) or other relevant campus-based organizations that directly impact their position.
Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.
Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.
Provides curriculum feedback at the department level. May coordinate course and curriculum evaluations and feedback for graduate committees.
Power user for University-wide application review platforms. Coordinates with the umbrella Bioscience PhD program and the Graduate School for departmental admission of Molecular Biology and Biology Chemistry PhD students. Coordinate and organize admission portfolios for infrequent direct departmental admission.
Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.
Participates in events related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
Acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus.
Oversee the daily office operation, including scheduling, phones, mail, purchasing, reimbursement, inventory, and managing facilities, surplus, and building access requests.
Coordinate and schedule seminars, workshops, luncheons, and other meetings within the department.
Assist students, staff, faculty and visitors with travel arrangements and expense reporting.
Other duties as assigned.

DISCLAIMER
**This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).

Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
The ability to be detail-oriented and organized and work independently, effectively, and efficiently under pressure and with changing priorities.

Possesses strong computer skills.

Special Instructions

Requisition Number: PRN41895B
Full Time or Part Time? Full Time
Work Schedule Summary: Come join us! The Department of Medicinal Chemistry in the College of Pharmacy is looking for a person to help our graduate student program flourish. We are looking for an enthusiastic, detail-oriented, customer service driven person to join our team. Reporting directly to the department chair, this position coordinates and supports graduate students in their academic planning and progress and assists in event planning for the department. Mutual respect and appreciation among all students, staff and faculty are highly valued within the Department. The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.This position is considered Category I: You will be required to be physically located at (College of Pharmacy) .
Department: 00279 - Medicinal Chemistry
Location: Campus
Pay Rate Range: $42,000 - $50,000
Close Date: 8/14/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/182501