Job Details

Administrative Manager

Position Number: 6195745
Location: Salt Lake City, UT
Position Type: Administrative Vice Presidents

Administrative Manager

Job Summary

Provides tactical management control of, and responsibility for an academic unit, including the functions of planning, directing, staffing, budgeting and making day-to-day business operating decisions.

Candidates with limited experience may be considered for the Administrative Officer position, but our priority is to get qualified and experienced candidates for the Administrative Manager role in the school.

Responsibilities

Handles the administrative matters of day-to-day operations and procedures, and events of the department and its associated programs
Assists with the development of department budgets and schedules
Maintains and monitoring accounts, budgets, and expenditures of the department
Processes and implements human resource management tasks for departmental faculty, staff, and students
Handles payroll for the department
Collects, organizes, and analyzes data for specialized reports (e.g., accreditation)
Monitors students' academic progression and graduation, and maintains student and alumni records
Coordinates purchasing activities, document control, and account coding for financial transactions and oversees the maintenance of departmental records
Provides administrative support to the department chair and the program directors
Facilitates cooperative and collaborative community and institutional relationships.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.

Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master's degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Experience with the management of student records, scheduling.
Proficiency in document creation and archiving.
Experience with RPT processes.
Knowledge of University systems, including CLSS, PeopleSoft, UShop, Concur, eForms, KRONOS, Interfolio, etc.

Special Instructions
Applicants who apply by April 15th will be given priority review.

Requisition Number: PRN41537B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday to Friday, 8:00 a.m. to 5:00 p.m.
Department: 00159 - School of Architecture
Location: Campus
Pay Rate Range: $60,000 to $64,000 Depending on Experience
Close Date: 5/15/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/180797