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University of Texas at San Antonio
  • Position Number: 2776163
  • Location: San Antonio, TX
  • Position Type: Business and Financial Management

Senior Procurement Specialist - Purchasing Department (Benefits Eligible -Temporary)

Location: San Antonio, TX
Regular/Temporary: Temporary
Job ID: 7049
Full/Part Time: Full Time

Department Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property-for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

UTSA is situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

Posting End Date
Applications will be accepted through midnight CT on 02/02/2022. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

This is a temporary, benefits eligible position, with an expected end date of of one year from date of hire. This position may be shortened, extended, or converted to a regular, full-time position without reposting, based on work and/or department need.

Salary Range: Up to $60,000 annualized, commensurate with education, experience and qualifications.

Hours per Week
Exempt Position: 40 hours per week.

Required Application Materials
  • Resume is required.
  • Cover Letter is preferred.

Essential Functions
Function: To plan, coordinate, and supervise the activities of the Purchasing Office.

Scope: Responsible for ensuring proper organization and efficient operation in terms of assigned workloads, customer service, and adherence to established procedures and policies.

  1. Supervise the overall day-to-day operations of the department, and provide effective leadership, direction, and guidance to Purchasing staff.
  2. Coordinate and manage the procurement of goods and services required by the University through various procurement methods in accordance with applicable state laws and codes and University regulations.
  3. Provide effective leadership, direction, and oversight for strategic procurements, complex solicitations, high-impact purchases, and other procurement projects; coordinate with and provide direction to departmental subject matter experts and other University stakeholders to ensure effective completion of procurement projects. Provide direction to Purchasing Office staff and departmental personnel regarding specifications, complaints and special issues related to procurement. Represent the Purchasing Office in public meetings and/or when representation is needed for internal University meetings; attend and serve as a representative for the Purchasing Office at external meetings or conferences.
  4. Research, draft, and develop complex and strategic scopes of work and specification statements for an unlimited range of goods and services. Ensures that statements of work are closely aligned with performance outcomes and cost estimates.
  5. Develops, reviews and amends informal and formal solicitations, Requests for Proposals (RFPs). Request for Qualifications (RFQ), and Invitations for Bids (IFB) in accordance with policies, procedures with University and UT System, and applicable state and federal rules and regulations. Analyzes bids and proposals for responsiveness and responsibility and conformance to specifications.
  6. Performs most efficient and economic purchase analysis to identify opportunities for more economical purchases by reviewing requisitions and past purchase reports. Opportunities include consolidating procurements, establishing annual contracts, or opportunities for joint procurements. Conducts evaluations such as price analysis, vendor selection, lease versus buy analysis, operating versus capital lease analysis, sole/single justifications, market surveys, and technical evaluations. Proactively identify process improvement opportunities and support continuous improvement initiatives, including identifying and recommending procurement opportunities to further procurement strategies.
  7. Negotiates contracts, costs, terms and conditions including change orders, attends project progress meetings to review contract issues, perform contract administration duties and monitors contract compliance. Coordinates the evaluation for negotiated procurements and recommends contract awards. Prepares award documentation and contractual agreements. Arranges and participates in final inspection and prepares contract closeout documents. Assure effective collaboration with the Business Contracts Office in completion of formal, negotiated procurement agreements; analyze agreements for accuracy and completeness.
  8. Utilize tools and systems that promote the creation of long-term contracts, cost savings, cost avoidance, use of Group Purchasing Organizations (GPO), financial rebates and incentives, and value-added additional services by commodity and end-user.
  9. Responsible for engaging vendors, appropriate internal stakeholders to advance sourcing initiatives or address service level concerns and communicates progress to internal stakeholders through the sourcing process. Establish and maintain effective business community relations, and function as liaison between University and contractors; provide procurement direction to contractors and other external customers; directly negotiate with contractors in completion of the procurement process.
  10. Identifies, develops, and implements broader category sourcing strategies and savings projects for the assigned indirect subcategories within Construction and Facilities to reduce total delivered cost. Develops service level agreements, measures performance via key performance indicators through periodic business reviews for key vendors, and manages vendor relationships within assigned sub-categories. Performs acquisition planning and conducts market research in order to provide full and open competition to the maximum extent practicable
  11. Investigates, develops and executes action plans to resolve supply concerns and constraints. Recommends, evaluates and implements quality improvements along with corrective actions where necessary. Effectively communicates updates to internal stakeholders.
  12. Abide by the Guiding Principles for UTSA Business Affairs.
  13. Perform other duties as assigned.

  1. Research and recommend new supply sources to support the efficient delivery of services and equipment.
  2. Research and report purchasing information and metrics to Associate Director, and other applicable University representatives; provide data for inclusion in other purchasing-related reports.

Required Qualifications
  • Bachelor's Degree from an accredited institution
  • Five years of professional purchasing experience, with direct experience drafting, developing, and administering complex, high-level competitive procurements . Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.

Within 18 months of hire, must possess one of the following required or preferred certifications:

Institute for Supply Management
  • Accredited Purchasing Practitioner (A.P.P.)
  • Certified Purchasing Manager (C.P.M.)
  • Certified Professional in Supply Management CPSM)

National Institute of Government Purchasing
  • Certified Public Purchasing Buyer (CPPB)
  • Certified Public Procurement Officer (CPPO)
  • NIGP Certified Procurement Professional (NIGP-CPP)

State of Texas
  • Certified Texas Purchaser (CTP)
  • Certified Texas Contract Manager (CTCM)
  • Certified Texas Purchasing Manager (CTPM) Certified Texas Contract Developer (CTCD)

Institute for Supply Management
  • Certified Purchasing Manager (C.P.M.)
  • Certified Professional in Supply Management CPSM).

National Institute of Government Purchasing
  • Certified Public Procurement Officer (CPPO)
  • NIGP Certified Procurement Professional (NIGP-CPP)

State of Texas
  • Certified Texas Purchasing Manager (CTPM)
  • Certified Texas Contract Developer (CTCD)
  • Must be computer literate and proficient in the use of office computer software and other standard office equipment.

Preferred Qualifications
  • Master's degree from an accredited institution
  • Six or more years of professional purchasing experience.
  • Experience in college or university purchasing environment.
  • Government purchasing experience, particularly experience with Texas agencies.
  • Knowledge of Texas Education Code Chapter 51 Subchapter T (Construction and Repair of Permanent Improvements).
  • Thorough knowledge of University, The University of Texas System, and State purchasing regulations.
  • PeopleSoft or Jaggaer ERP system.

Working Conditions
  • Typical business office.
  • Occasional evening and weekend work when required.

Work Modality:
  • Hybrid-Regularly: This position will require working both remotely and on campus (approximately five or more days on campus per month). Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Additional Information
  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

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