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Gavilan College
  • Position Number: 1825375
  • Location: Gilroy, CA
  • Position Type: Financial Aid
Senior Financial Aid Specialist

POSTING CLOSING DATE: Friday, March 6, 2020

Full-Time Position (1 FTE)
40 hours per week with benefits, 12 month position
$28.55 to $34.70 per hour

About Gavilan:
Established in 1919, Gavilan College is the ninth oldest California Community College. Gavilan College serves a 2,700 square mile district that encompasses southern Santa Clara County and all of San Benito County. The College maintains a comprehensive campus in Gilroy, CA and four campus centers located in South San Jose, Morgan Hill, San Martin and Hollister. Gavilan College is a Hispanic-Serving Institution (HSI); 58.8% of students are Latinx/Hispanic; 27.6% are white/non- Hispanic; 4.5% are Asian and 2.2% are African-American. Gavilan College serves its community and students by offering high-quality education in more than 70 transfer-related fields and more than 30 industry-relevant career pathways. In 2017-18, Gavilan College awarded more than 500 Associate Degrees and more than 500 career education certificates.

Gavilan College fosters the growth and development of our students and staff as enacted in our Principles of Community. Member of the Gavilan College community value the worth and dignity of every person, the pursuit of truth, devotion to excellence, acquisition of knowledge and the principles of democratic citizenship. Gavilan College faculty and staff strive to maintain these ideals in an environment of inclusiveness mutual respect. The Principles of Community provide the foundation which creates this environment. The College maintains the highest ethical standards to establish and atmosphere of civility, honesty, cooperation, professionalism, and equity; and the College aspires to be diverse, purposeful, inclusive and equitable. The strength of these Principles resides in their ability to create a shared set of values that inform and guide our community's daily practice. Gavilan College employees live these shared values and work collaboratively to serve as the model of an exemplary, student-centered community-serving college.

Ideal Candidate:
Gavilan College's Financial Aid Department is seeking a student focused, equity driven and data centered Senior Specialist to join a dynamic team of professionals to promote and deliver financial aid services. The ideal candidate will have extensive experience performing all levels of federal awarding, including: verifications, need analysis, use of various software systems, professional judgment, and return calculations. The Senior Specialist will serve as program lead for Promise Program, regularly performing quality assurance and monitoring awarding metrics related to Student Centered Funding Formula, ensuring data accuracy in annual state reporting.

The Position:
Under general supervision, to assist students with disabilities in performing exercises, and operating exercise and adaptive equipment; to transport disabled students on campus; to provide delivery services and other support for the program area; and to perform related duties as assigned. This is a basic working level classification assisting students with disabilities in exercise/ adjunct restorative activities, and assisting in movement and transport. This classification is distinguished from Instructional Assistant by its focus on direct physical assistance.

Essential Duties: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.
Serves as liaison with, and represents the college's program to, external agencies on matters related to program funding, inter-agency program cooperation, services to or needs of specific clients/students, mandates, referrals, and other cooperation and coordination;
Serves as liaison and contact with college staff regarding student needs, assistance, status and progress, special accommodations, program capabilities and limitations, and related program matters;
Provides highly specialized support to management and faculty and/or their committees;
Reads and interprets program regulations, evaluates program operations, and drafts objectives, policies, plans and procedures to ensure program compliance and success;
Drafts and monitors the budget for the assigned program area; maintains expenditure records and prepares reports; works with the business office to resolve discrepancies; performs special budget tracking related to funding requirements; prepares invoices;
Collects, compiles, summarizes and analyzes program, student and client statistics; inputs to computer and maintains data bases for data tracking, reporting, communication, and outreach;
Prepares a variety of informational and required reports on program statistics, services, and activities;
Prepares a variety of written materials including correspondence, reports, brochures, recruitment, outreach and other materials, working in collaboration with college departments and programs;
Determines eligibility of students for program services and benefits;
Recruits students for program services and college attendance through program benefits;
Provides program orientations for students, and explains policies, procedures and requirements to students and others;
Monitors student/client status, needs and progress;
Confers with, advises and assists students on a variety of school, personal and program-related issues, decisions and processes and makes referrals;
Identifies appropriate resources and services within the college and community, and assists students/clients by arranging appointments, assisting with applications, discussion with referral agency or individual, and other coordination;
Makes presentations to various groups to promote recruitment, program utilization and understanding of issues related to the program and the individuals it serves;
Arranges or prepares and conducts special training for students/clients, college staff, and others;
Arranges for instructors for specialized programs and service areas;
Coordinates special events related to the program such as conferences and workshops;
Identifies, obtains and maintains special resources for students/clients served and staff;
Attends, conducts and/or participates in a variety of committees and meetings;
Provides a variety of responsible office support for the program.

Minimum Qualifications:
Knowledge of:
Techniques of lead supervision.
Federal, state and other regulations pertaining to the program area. Procedures and requirements for student program eligibility.
Program and service needs of students served by the program area. Principles and practices of program planning, budgeting and monitoring. Computer use.
English grammar, spelling and punctuation.

Skill in:
Providing lead supervision to others.
Evaluating programs, identifying needs, and planning and implementing (a) complex program area(s) goals, objectives, policies and procedures.
Planning and delivering effective oral presentations to groups.
Reading, interpreting and applying regulations, policies, and procedures related to the program. Planning and tracking program budgets.
Representing the program at a variety of internal and external committees and meetings. Establishing and maintaining a variety of records, data and required reports.
Preparing effective written reports and correspondence. Planning and coordinating special events related to the program.
Establishing and maintaining effective working relationships with those contacted in the course of the work, including working with students with special needs and requirements.

Other Requirements:
Must possess a valid California driver's license and have a satisfactory driving record; specified positions within this class may require certification of bilingual skills.

Illustrative Education and Experience: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

An Associate of Arts degree with major coursework in business or public administration, or an area which would provide program-specific knowledge and skills, and three years of experience in program administration, in an educational setting.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:
Speech and hearing to communicate effectively in individual and group settings; manual dexterity to operate keyboards and manipulate papers; vision to read text, forms and computer screens; mobility to travel to committee meetings and conferences off campus.

To be considered for this excellent opportunity the following items must be received by CCC Registry no later than 5:00pm on Friday, March 6, 2020 through the CCC Registry Website,

1. Apply at
2. CCC Registry online application (all sections are required to be filled out, Education, Employment History, Diversity Statement, Professional References, General Information)
3. Cover letter detailing qualifications and experience (required)
4. Resume (required)

As an equal opportunity employer, we are required to compile summary data on applicants for employment. We are requesting your assistance in providing the information on the personal and ethnicity section of your cccregistry profile. The completion of the questionnaire is voluntary on your part. The form will be kept confidential and separate from all hiring documents and will not be forwarded to the colleges/departments making employment decisions.

If you have questions related to the CCC Registry or technical aspects regarding submitting application materials on the CCC Registry website, please contact the CCC Registry directly at or call (800)245-4157.

**Please contact the CCC Registry at (800)245-4157 AFTER you apply for this job to verbally confirm that your application is included in this recruitment.

If you have a verifiable disability, and require accommodation to complete an application contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

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