Job Details

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University of Texas at El Paso
  • Position Number: 2810904
  • Location: El Paso, TX
  • Position Type: Business - Finance


Program Coordinator


Job ID: 7416
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

Posting End Date
Open until filled.

Salary
$43,000 annually

Hours per Week
40.00 Standard from 8:00 AM to 5:00 PM

Hiring Department
Aerospace Center

Please Note
The position is grant funded and contingent on the availability of funds.

Required Application Materials
A cover letter, resume, and a list of 3 professional references is required in order to apply.

Purpose of Position
The Program Coordinator for El Paso Makes: Aerospace and Defense Supply Chain Innovation Network for Manufacturers is responsible for organizing the annual supplier summit, coordinating engagement activities for local manufacturers, developing monthly newsletters and social media to promote and engage with local manufacturers and all administrative tasks that support daily operations and activities of the Innovation Network. Under limited supervision, this position provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials.

Essential Functions
Responsible for organizing the annual supplier summit in coordination with the El Paso Chamber

Responsible for coordinating engagement activities for local manufacturers in compliance with project plan

Responsible for developing monthly newsletters and social media to promote and engage with local manufacturers

Develops and implements administrative procedures for information processing, record maintenance, funding compliance; compiles, verifies and prepares materials and information to comply with required reports, surveys, analysis; establishes recordkeeping procedures and monitors records for appropriate information retention.

May assist with grant writing functions to include researching/identifying funding opportunities, generating required documentation, establishing budgetary needs, and submitting proposals.

May be required to work with an assigned team, unit, or section and is responsible for insuring that all assigned activities and resources are properly coordinated; may coordinate with others to analyze areas, satisfy planning needs, and document program effectiveness and compliance with appropriate guidelines; works to remove barriers that impede continuous improvement.

Assist with business transactions to include a combination of accounting (posting/reconciling), budget development and monitoring, personnel, and payroll transactions, purchasing and inventory, records management, and other related area.

Coordinates assigned activities and resources; coordinates with others to analyze areas, satisfy planning needs, and document program effectiveness and compliance with appropriate guidelines; works to remove barriers that impede continuous improvement.

Serves as an advocate for the group or program to obtain support for the program(s) both within the department and in the community; designs and creates systems to address specific program goals.

Formulates organizational and operational plans, grants, contracts, or procedures for achieving program goals.

Reviews and analyzes practices and procedures; makes recommendations to ensure established standards are met.

Speaks to groups and organizations to explain services and to promote cooperation and understanding; serves on committees, boards, or councils.

Provides technical planning assistance and training; may serve as a subject matter expert (SME) providing specific consulting/advising services.

Promotes and consults on establishing organizational missions, planning and policy documents, special programs, and improving or restructuring existing programs.

Coordinates communication efforts/marketing plans for the program by researching and releasing information, through multimedia outlets, to current/prospective clients; develops brochures, newsletter, flyers, booklets, and other publications for internal and external use.

Evaluates effectives of support functions and recommends changes.

Identifies support staff needs and recruits; selects and trains personnel; implements disciplinary actions as needed.

Plans and coordinates special events (workshops, seminars, open houses, etc.) on behalf of program.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilitie

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Required Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Bachelor's degree from four year college or university within area of assigned responsibility.

Four years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EO/AA Statement
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.



To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=7416&PostingSeq=1





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