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Manager, Programs and Operations
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Position Number: 3141710
Location: Chicago, IL
Position Type: Business and Financial Management

Department

HUM Staff: COSAS - Administration

About the Department

The Committee on Southern Asian Studies (COSAS) is an interdisciplinary unit that brings together faculty and students from schools and divisions across the University in pursuit of scholarship in South Asia. COSAS funds research and programming for faculty and provides funding opportunities for graduate students. COSAS also organizes a regular series of events around myriad topics relevant to the region.

Job Summary

Reporting to the Associate Director, the Manager, Programs and Operations is responsible for supporting the logistical planning and support of programs such as COSAS-sponsored events, conferences, lectures, and guest lectures; manages the website; implements the fellowship process; supports the Associate Director in short and long-term programmatic and administrative goals; and delegates work to graduate and student workers to support them with these projects. The Manager works with the Local Business Center in Social Sciences and Humanities divisional staff to maintain day-to-day operations and with managing procurements of the COSAS budget.

This position is eligible for remote or hybrid work.

Responsibilities

Develops and maintains efficient systems and policies for internal communications collaborating with Committee-affiliated faculty, staff, students and other members of the University community.

Supports the Associate Director as needed in developing new funding proposals and grant reports. Coordinates with University offices and departments.

Manages logistics for events including communications activities; manages student workers' publicity/media development, including flyers, brochures, and pamphlets needed for events; coordinates the audio or video recordings of events if requested by guests; assists in the organization and staffing of COSAS events as needed, including working occasional evening and weekend hours.

Directs the ongoing development of the web presence of the center and committee, keeping the site updated.

Initiates financial disbursements and procurement, working closely with the SSD Local Business Center; manages regularized maintenance of office equipment and keeps all machines functioning and stocked.

Manages the student fellowship online application process.

Serves as first point of contact for inquiries to the Committee.

Manages daily office operations and performs bulk of administrative duties, directly or by training and managing student workers; oversees HR-related activities for students workers.

Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.

Interacts with faculty, researchers and staff for committee work or information.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Preferred Qualifications

Education:

Bachelor's degree.

Experience:

One year of office management experience.

Supervisory experience.

Maintaining website content.

Conducting research-related activities in a humanistic or social scientific field.

Working in higher education.

Technical Skills or Knowledge:

Analyze data to discover patterns which would enhance the mission of the Committee.

Proficiency in word processing, spreadsheet and database programs.

Preferred Competencies

Maintain positive relationships and communications with all Committee-affiliated constituencies, especially to schedule collaborative events.

Write clearly and succinctly.

Respond clearly and knowledgeably to inquiries about the Committee and related University of Chicago programs.

Excellent proofreading and editing skills.

Good organizational and human relations skills.

Collaborate well and supportively in a small staff.

Properly identify and adjust priorities while executing multiple tasks simultaneously.

Carry out roles and responsibilities to the fullest and within the goals of the Committee.

Handle sensitive and confidential information with tact and discretion.

Flexibility to adapt to organizational changes and willingness to continue professional training.

Working Conditions

Work occasional weekends and evenings.

Manage physical requirements needed to host events.

Office environment.

Occasional set up/cleanup for events including moving, pushing, pulling, lifting items up to 25 lbs.

Application Documents

Resume/CV (required)

Letter of Interest in this position (required)

References Contact Information (3)(required)

Provide a response to the following: a) What do you think is the most important trait to have in a work environment, and why? b) Please provide examples/scenarios to support your argument. (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Posting Statement

Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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