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Manager, Accounting - Travel
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Position Number: 5452830
Location: Kennesaw, GA
Position Type: Business - Accounting

Manager, Accounting - Travel

Job ID: 274888
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia. Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Management of travel reimbursement disbursements, vendor and campus relations
2. Manages company card transactions through electronic module
3. Cash Advance Administrator, signs and approves cash advance requests up to allowable limits,
and reconciles monthly to general ledger
4. Administrator for electronic travel and billing modules to ensure accurate processing and data
integrity is maintained, monitors employee data feeds and file exchange
5. Develops improvements to back-office processes for the travel management system(s)
6. Researches and provides information to travelers on the most expeditious way to process
travel plans and reimbursement requests
7. Provides training on Travel Policy and procedures to campus community
8. Acts as back up to the Accounts Payable Accounting Manager

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
Subject matter expert on Kennesaw State University, Board of Regents and State of Georgia
Travel Policy
Able to assist Audit staff with routine requests
Able to proactively communicate changes in travel policy to the campus
Able to manage escalated travel policy, payment or vendor issues
Able to provide dedicated assistance to the Education Abroad Programs; provides research
assistance to staff and faculty

Job Summary

Performs duties in the administration and maintenance of accounting records. Responsible for reconciling Banner to PeopleSoft and required reporting to the Georgia Department of Audits and State Accounting Office.

Responsibilities

KEY RESPONSIBILITIES:
1. Responsible for accounting and reporting revenues and receivables
2. Maintains registration, fee assessment, and due diligence schedules
3. Monitors and prepares financial reports and analysis
4. Collaborates and coordinates with contractors
5. Responsible for monthly accounting and annual reporting
6. Reviews KSU Foundation or department-related invoicing
7. Assists with month-end and year-end close and internal/year-end audit
8. Review processes to improve business efficiencies and recommend best practices
9. Supervises assigned accounting staff

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in Accounting, Business or related field

Required Experience
Four (4) years of related work experience in bookkeeping or accounting

Preferred Qualifications

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in Accounting, Business, or a related field

Knowledge, Skills, & Abilities

ABILITIES
Able to to direct and supervise a staff
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of accounting processes and principles (general ledger, accounts payable, accounts receivable, etc.)

SKILLS
Excellent interpersonal, initiative, teamwork, problem-solving, analytical, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Advanced data entry and 10 key skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Banner, and People Soft)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time

Background Check

Credit Report
Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=274888&PostingSeq=1