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Executive Assistant
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Position Number: 4606058
Location: Durham, NC
Position Type: Business - Business Law

Executive Assistant

North Carolina Central University

Closing Date: 9/22/2023 at 11:55 PM

Primary Purpose of Position:
The primary purpose of this position is to provide the day-to-day administrative support to the Dean, School of Law. This position requires the performance of a variety of confidential office duties that entail the use of sound judgment based on knowledge and experience; serving as a liaison, on the Dean's behalf, to University administrators, faculty, and staff. The position will plan and execute the Dean's travel and expenses; manage and maintain Dean's calendar; maintain communication between the Dean and various departments within and external to the Law School. The position prepares and edits correspondence, memoranda and reports; creates spreadsheets for a variety of requirements; create PowerPoint presentations; researches, interprets and analyzes issues for the Dean; develops database and other IT applications that organize and manage information storage for the Dean; screens and prioritizes all communication and correspondence (e.g., calls, e-mails, letters), manages projects as assigned by the Dean. The incumbent meets weekly with the Dean for additional assignments associated with the Dean's suite and/or the School of Law.

Minimum Education/Experience:
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associates degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelors degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Required Knowledge, Skills, and Abilities:
Position requires knowledge of the University travel policies and procedures.
Knowledge of the University Human Resources policies and procedures.
Work will often require extensive contact with accreditation agencies, counterparts and colleagues at other Universities, as well as the campus community and local and/or regional community in order to explain programming options, processes, policies, and procedures.
Substantial public contact in order to develop and maintain effective working relationships with and among students, parents, faculty, and staff, university, alumni and other external entities while providing excellent customer service.
Use of sound judgement and discretion as work involves the performance of complex and confidential office duties.
Knowledge of Microsoft Office (Outlook, Word, Excel, One Note, Publisher and PowerPoint) applications and an intuitive ability to utilize these tools for effective administration and problem solving.
Constant flexibility; excellent planning, prioritization and organizational skills.
Excellent written and oral communication skills.
Excellent interpersonal skills and ability to interact effectively and diplomatically with a wide range of individuals in a high-pressure environment.
Knowledge of Banner Finance, PeopleAdmin or equivalent systems.
Ability to work independently with little or no supervision.

Special Instructions to Applicants:

To be considered for this position please visit our web site and apply on line at the following link: https://jobs.nccu.edu/

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.