Job Details

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American Public University System
  • Position Number: 2812126
  • Location: Charles Town, WV
  • Position Type: Secretary and Administrative Assistants

Administrative Assistant - School of STEM0 moreless

Requisition Number: ADMIN002722
Location: Online / RemoteOnline / Remote

Administrative Assistant - School of STEM

American Public University System

The Administrative Assistant, School of Science, Technology, Engineering, and Mathematics (STEM), performs administrative and other duties as assigned by the Dean of the School of STEM. The candidate will have strong organizational, computer, and information search skills coupled with excellent interpersonal communication abilities.

  • Provides administrative support including, but not limited to, meeting support, scheduling, travel arrangements, data gathering and compilation, report generation and tracking, expense report coordination, deadline tracking, purchase order generation and tracking and communications with staff, faculty, and students.
  • Provides reception and supply maintenance support as needed.
  • Maintains files, documents, and databases as needed.
  • Runs various system-generated reports on a weekly and monthly basis.
  • Prepares and maintains documentation binders required for external and internal constituents.
  • Supports preparation of documents and meeting logistics as needed.
  • Takes notes at meetings and files in appropriate repositories as needed.
  • Maintains college events calendar and Dean's calendar.
  • Coordinates Dean's meetings with faculty and students.
  • Performs other duties as assigned.

  • Excellent oral and written communication skills.
  • Ability to maintain strict confidentiality.
  • Attention to detail.
  • Ability to multitask and prioritize workload.
  • Ability to work independently and identify potentially more effective methods of work operation.
  • Ability to conduct work with strong personal and professional ethics and integrity.
  • Collaborative and team oriented.
  • Ability to provide excellent customer service.
  • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Publisher.
  • Competence in using the Internet, including administration and management of multi-media and digital media artifacts.
  • Associate degree required; Bachelor's degree preferred.
  • Minimum of two years of professional office experience required.
  • Experience in an academic environment preferred.

Work Environment, Travel, and Physical Demands:
  • This is a remote role that may require occasional travel to Charles Town, WV.
  • Indoor office environment and associated tasks, such as copying material and assembling binders and packets.
  • Ability to perform light physical tasks, and on occasion, moderately physical tasks, such as: rearranging meeting rooms, moving collateral materials, and setting up and clearing catering for meetings.

Compensation and Benefits:
  • American Public University System seeks to offer a competitive salary and benefit package.
  • This position pays a minimum annual salary of $35,000.
  • Per the US Department of Education Program Integrity Rules, post-secondary institutions that participate in the student financial assistance programs pursuant to Title IV of the Higher Education Act (HEA) are barred from providing incentive payments to any person or entity engaged in student recruiting and/or admissions activities.
  • For additional information on our benefits please click the following link:

About Us:

American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nation's military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

It is the policy of American Public University System (APUS) and American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. of American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

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