Job Details

Director, Faculty Affairs & Administration - The Wharton School

Position Number: 9797053
Location: Philadelphia, United States
Position Type: Other Administrative Positions

Director, Faculty Affairs & Administration - The Wharton School

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Director, Faculty Affairs & Administration - The Wharton School

Job Profile Title

Director B, Academic Affairs, Faculty Affairs

Job Description Summary

The Director of Faculty Affairs provides functional leadership for faculty affairs across Wharton, coordinating and supporting departmental staff responsible for this work and promoting consistent, responsive, and effective practices across the School. Reporting to the Senior Director, Deputy Dean's Office and working closely with the Deputy Dean, the Director leads and coordinates complex faculty appointments and personnel processes; provides expert guidance on School and University policies and practices; and serves as a trusted resource to faculty, department chairs, senior leadership, and departmental staff.

The Director provides functional leadership to Wharton's faculty affairs community and promotes a consistent, responsive, and high-quality experience throughout the faculty lifecycle. The role oversees interconnected administrative cycles, faculty governance and recognition activities, faculty systems and records, and related policies and practices, with an ongoing focus on ensuring highly effective faculty affairs operations and services. Working across academic departments and School and University partners, the Director identifies opportunities to strengthen processes, practices, and tools, balancing consistency and administrative effectiveness with the needs of individual faculty and the complexities of the academic environment.

Job Description

Job Responsibilities

Leadership & Coordination: Provide functional leadership for faculty affairs activities across the school, serving as a dotted-line manager to departmental staff with faculty affairs responsibilities. Coordinate the collective work of faculty affairs and administration across Wharton, delegating and assigning work to relevant colleagues where appropriate and providing guidance, direction, and support. Coordinate work across the Dean's Office, academic departments, and University offices to ensure effective and consistent administration of faculty affairs activities. Foster collaboration, communication, and shared practices across departments, and serve as a key liaison between the School and University offices on faculty affairs priorities, processes, and initiatives.
Planning & Administration Oversight: Lead the planning and administration of a complex portfolio of faculty affairs activities and personnel actions supporting approximately 250 standing and 250+ non-standing faculty across the School. Oversee the full range of faculty appointments and personnel actions, including recruitment and hiring, reappointments, tenure and promotion, leaves, tenure-clock extensions, retirements, and related actions. Establish and oversee annual and long-range plans, interconnected administrative cycles, processes, and communications. Develop shared tracking and reporting systems, identifying opportunities to improve workflows and strengthen consistency, and anticipating dependencies and competing priorities to ensure accurate, timely, and compliant execution. Anticipate complex cases and processes across multiple stakeholders and through appropriate School and University review and approval channels, resolving issues as they arise. Represent Wharton on relevant University working groups and committees and translate University-wide initiatives and requirements into effective School-level practices.
Faculty Experience & Lifecycle Support: In collaboration with the Deputy Dean and Senior Director, provide thoughtful, high-touch support throughout the faculty lifecycle, anticipating faculty needs and promoting a consistent and responsive experience. Develop and execute strategies and programs to educate and support faculty across key career stages and transitions, collaborating with the Events team where appropriate.
Process & Service Improvement: Identify and lead opportunities to improve and innovate around delivery of faculty affairs services and administrative processes in partnership with academic departments and Wharton colleagues. Leverage existing tools, emerging technologies, and new approaches to improve consistency and effectiveness, streamline work, and reduce administrative burden and risk for the School and University while preserving appropriate flexibility for complex faculty circumstances.
Policy Interpretation & Advising: Under the direction of the Deputy Dean and Senior Director, serve as the principal resource on School and University policies and procedures related to faculty affairs, applying sound judgment to complex, nuanced, and sensitive matters where policies, practices, or precedents may require interpretation. Advise senior School leadership, department chairs, faculty, and administrators on policy interpretation and application. Evaluate complex issues and develop options for senior leadership consideration, assessing relevant policy, precedent, risks, advantages, and drawbacks and providing recommendations to support informed decision-making. Communicate and implement senior leaders' decisions with relevant constituents.
Policy Development & Compliance: Monitor changes in University policy and contribute feedback and suggestions to University-level policy development. Regularly review School-level policies and practices, identify opportunities to clarify, strengthen, and modernize approaches, and oversee implementation across departments. Develop guidance, documentation, communications, and training for senior leadership, department chairs, and departmental staff to promote consistent, effective, and compliant practices across the School.
Faculty Governance & Recognition: Manage School and University faculty governance and faculty recognition activities for the Wharton School. Direct Wharton Personnel Committee activities and related review processes, and prepare materials and communications for School leadership to represent cases at the Provost's Staff Conference. Oversee the administration of endowed chairs, partnering with relevant Dean's office, advancement and financial colleagues to maintain accurate information on chair terms, funding, and availability, and providing analysis and recommendations to support the Deputy Dean's decisions regarding chair assignments. Oversee faculty awards, honors, nominations, and other recognition activities, collaborating with relevant colleagues in Marketing and Communications to develop and execute strategies for publicizing faculty achievements. Coordinate faculty committee appointments and other service activities, maintain records of School-level faculty service, and advise the Deputy Dean on annual service and committee appointments.
Faculty Systems & Records: Serve as the School's faculty affairs lead for University HR and faculty systems such as Workday and Interfolio. Ensure faculty affairs records and administrative processes support accurate and timely personnel actions, compliance with School and University requirements, and effective leadership decision-making. Identify opportunities to better leverage systems, technology, and available tools to improve faculty affairs processes and information management. Partner with the School's institutional research team to identify and address faculty affairs reporting and information needs and ensure the accuracy, integrity, and effective stewardship of faculty data.
Other duties and responsibilities as assigned

Qualifications

A bachelor's degree and 5-7 years of experience, or equivalent combination of education and experience required. A minimum of 7 years of progressively responsible experience in faculty affairs, academic personnel administration, academic administration, or a closely related area is strongly preferred.
Experience within a complex research university or similarly decentralized academic environment is preferred. Experience at Penn strongly preferred.
Substantial knowledge of faculty affairs and academic personnel processes, including experience administering or advising on faculty appointments, reappointments, promotions, tenure, leaves, retirements, and other faculty personnel actions.
Demonstrated experience interpreting and applying complex institutional policies and procedures and translating them into clear, practical guidance for faculty, academic leaders, and administrators is essential.
Exceptional interpersonal and communication skills are required, including the professional presence, polish, diplomacy, and discretion necessary to work effectively with faculty, department chairs, senior academic leadership, and University partners on highly sensitive and consequential matters. The successful candidate must be able to establish credibility and trust with senior stakeholders, communicate difficult or nuanced information with tact and clarity, and represent leadership decisions appropriately and effectively.
Exceptional judgment and organizational acumen, including the ability to navigate sensitive faculty matters, recognize institutional and reputational implications, balance multiple perspectives, and determine when issues require consultation or escalation. Demonstrated ability to maintain strict confidentiality and exercise discretion in handling sensitive personnel and institutional information is essential.
Must possess strong analytical and problem-solving skills and demonstrated ability to independently evaluate complex cases, identify policy or procedural issues, develop thoughtful recommendations, and anticipate potential challenges before they arise.
Demonstrated success leading complex, deadline-driven processes involving multiple stakeholders and levels of review is required. The successful candidate must be highly organized and detail-oriented, with the ability to manage multiple concurrent faculty actions, governance processes, projects, and annual cycles while maintaining accuracy, consistency, and compliance.
Strong leadership and collaborative skills are required, including the demonstrated ability to serve as a senior and trusted member of the team, provide guidance and expertise to colleagues, foster effective working relationships, and coordinate complex work across multiple stakeholders.
Experience developing and improving administrative processes, guidance, communications, documentation, or training is strongly preferred. The successful candidate should be able to identify and implement opportunities for greater consistency, effectiveness, and efficiency while exercising appropriate sensitivity to academic culture, faculty needs, and established governance practices.
Demonstrated ability to effectively leverage systems, technology, and available tools to support administrative processes, information management, and continuous improvement.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$80,891.00 - $129,690.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/SD---Wharton-Deans-Office/Director--Faculty-Affairs---Administration---The-Wharton-School_JR00126690-1