Job Details

Business Operations Specialist

Position Number: 7269916
Location: Augusta, GA
Position Type: Business - Management

Business Operations Specialist

Job ID: 300166
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Augusta University is actively participating in ways to improve the health and lives of the people of our community, our state, and around the world. To do this, we conduct research, a great deal of which is done through clinical trials in humans (known as human subject research). There are many federal requirements that all research institutions must meet to conduct human subject research. We have an outstanding, dynamic, and growing group of researchers, administrators, and office staff ready to assist. Our defined strengths lie in the areas of: Conventional clinical trials, community and population health, social, behavioral, and educational research. Community education, well-defined research initiation process, ongoing and continued support for conduct of research, and integrated and technology advanced IT systems to support efficient research processes.

Job Summary

This Position works with the CTO Director, the Clinical Translational Finance Director, the CTO staff, Business Manager and Department Managers to ensure all clinical research studies are properly reviewed and reconciled for financial stability. This includes reviewing and processing staff study effort.

Responsibilities

PURCHASING RESPONSIBILITIES: Coordinate with the staff to order study and departmental supplies needed for daily operations.

FINANCIAL RESPONSIBILITIES: Assist the Business Manager and Clinical Translational Finance Director with all financial activities in relation to other departments (i.e. contracts, service agreements, educational development, travel, and other research related areas). Assist with budget management and provide efficiencies in the department to reduce expenditures if necessary. Development of study invoices, study budgets, payment of internal invoices, OnCore related requests, and Effort certification. Create Monthly PI reports for PI and discussion with Directors and managers. Using various systems (Oncore, ILAB etc.) monitor, maintain, and reconcile all financial activity related to Clinical Trials Office clinical studies including pulling monthly financial reports (budget transaction detail, appropriation status, and project grant status). Review MC and AUMA bills for accuracy and completeness. Prepare and meet with CTO management and investigators when necessary to discuss financial related matters. Work with management to prepare budget reports and help Eliminate Budget Checking Messages when needed. Prepare monthly and bi-weekly uploads for staff effort reporting for clinical studies. This includes preparing reporting sheets, uploads, and reconciling employee pay-runs.

SERVE AS BACK UP FOR THE RESEARCH PARTICIPANT COMPENSATION: Coordinate terms of approval for waivers and route to executive leadership for approval. Reconcile account payments and study participant payments monthly. Manage financial set up of study profiles in payment system ensuring compliance with IRB payment milestones and values.Oversee study participant payments ensuring that payments are issued in accordance with AU SOP. Coordinate payments to 3rd party vendors then reconcile payments with monthly payment.

OTHER: Perform other duties as assigned.

Required Qualifications

Bachelor's degree in Business Administration or a related discipline and one year administrative and/or management experience OR Associate's degree and two years of relevant experience OR High school diploma, GED or equivalent from a recognized State or Federal accrediting organization and three years administrative and fiscal management experience.

Preferred Qualifications

Master's degree from an accredited college or university and certifications in finance, medical billing, or clinical trials billing are an asset.

Knowledge, Skills, & Abilities

KNOWLEDGE

Solid understanding of clinical research and clinical trials, and hospital revenue cycle operations (registration, charge capture, health information management, claims, and payment posting).

Working knowledge of medical terminology and medical coding; clinical trial budget development techniques; industry and federal billing regulations and requirements; accounting and account management.

SKILLS

Must possess a high degree of urgency and self-motivation, integrity and strong work ethic.

Detail-oriented with strong organizational, analytical, mathematical, reconciliation, discrepancy reporting, budget management and multi-tasking skills.

ABILITIES

Ability to maintain confidentiality.

Ability to work collaboratively with members of management, co-workers, peers, supervisors and external customers.

Ability to work independently and as a team member; assess issues and develop reports to communicate issues and status of financial accounts.

Ability to adapt to changes in responsibilities/workloads in a fast-paced environment; manage and respond to different situations in a professional and courteous manner.

Shift/Salary/Benefits

Shift: Days; M-F (Work outside of the standard business hours may be required)

Pay Band: B10

Salary: $52,500/annually - $55,000/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

This position is (fully/partially) funded through external sources. Continued employment is contingent upon the availability of these funds.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=300166&PostingSeq=1