Job Details

Administrative Assistant II - Pathology

Position Number: 7114288
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant II - Pathology

Job Summary

Provides complex administrative support for faculty members of the Department of Pathology Division of Anatomic Pathology & Molecular Oncology. https://medicine.utah.edu/pathology/anatomic-pathology

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Administrative Assistant II | Job Code S22732 | Job Level S2 | Grade S14

Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Requires at least 1 year of related work experience.

KEY RESPONSIBILITIES

Provides administrative support to clinical faculty and department management by managing calendars, coordinating meetings and conferences, maintaining and ordering office supplies.
Works harmoniously with technical laboratory personnel to support daily clinical operations.
Schedules, plans and coordinates meeting and catering.
Requests pathology slides for conferences.
Assists with provider credentialing, manuscripts, and IRBs.
Travel arrangements and reimbursements for faculty.
Data entry of purchasing transactions and provide information of financial management reports.
Collects, organizes and analyzes data for specialized reports.
Assists with inventory and maintenance requests of lab equipment (microscopes and accessories).
Website updates on profiles and curriculum vitae on University CV System.
Purchasing and reallocation of funds to department accounts.
Correspondence, assist with PowerPoint presentation preparation, and other projects necessary to support faculty and staff.
Assists with onboarding/termination of faculty and GME Trainees.
Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences
Intermediate skills in Outlook, Excel and Word preferred. Experience with Cerner Millennium, Peoplesoft, University of Utah financial systems (Concur, Ushop, FMS), QGenda, Sharepoint, and MBM system helpful but not required.

Special Instructions

Requisition Number: PRN44848B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 8am - 5pm. A hybrid telework schedule may be available if supported by operational needs after a training period.
Department: 00247 - Pathology
Location: Campus
Pay Rate Range: $10.92 - $21.81
Close Date: 7/24/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/200817