Job Details

Sr. Department Assistant, Level 5

Position Number: 6870460
Location: New York, NY
Position Type: Secretary and Administrative Assistants

Sr. Department Assistant, Level 5

Fordham University

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off.Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Department: Fordham University Press

Campus/Location:

Position Summary
Reporting to the Director of the Press and Business Manager, the Senior Department Assistant supports the Director by handling a wide range of duties. Primary responsibilities include entering invoices through FinPay and FinBuy, submitting wire requests to AP, and preparing independent contractor paperwork for HR. The Assistant also processes author royalty statements, Concur credit card payments, and interdepartmental expense requests. Additionally, the role involves recording credit card and check deposits, as well as wire transfers, in QuickBooks.

Essential Functions
Scans and enters invoices through FinPay and FinBuy.

Prepares Independent Contractor paperwork to accompany invoices for submission to HR and FinPay.

Submits Wire Requests to Accounts Payable.

Processes royalty statements and paperwork for authors receiving payments.

Records Concur credit card payments, Interdepartmental Expense Requests, and Budget Transfers.

Enters credit cards, check deposits, wire transfers, and all expenses in QuickBooks.

Reviews entries on Fordham's Banner System in order to reconcile with QuickBooks balances. Runs reports of a book's production costs to calculate unit cost.

Prepares timely budget reports for the Director and the Marketing department and tracks the percentage of budget spent on all income and expense accounts. Assists the Business Manager with financial reports.

This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.

Required Qualifications:
High school diploma or equivalent required.

Experience in developing internal processing and filing systems.

Mandatory Competency Testing.

Strong technical skills in Microsoft Office Suite and QuickBooks.

Excellent organizational skills.

Ability to maintain discretion and confidentiality.

Demonstrated writing ability.

Preferred Qualifications
Bachelor's degree.

Special Instructions

To apply, please visit: https://careers.fordham.edu/postings/10491

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer - Veterans/Disabled and other protected categories