Job Details

Admissions & Records Senior Evaluator

Position Number: 6870289
Location: Merced, CA
Position Type: Admissions/Enrollment

Admissions & Records Senior Evaluator

Salary: $5,669.00 - $7,172.00 Monthly
Job Type:
Job Number: 20251218
Closing: 2/8/2026 11:59 PM Pacific
Location: Merced College, CA
Department:

Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We value the ability to serve students from a broad range of cultural backgrounds, abilities, and orientations.

We seek candidates that value mentorship and working in a collegial, collaborative environment, who are conscientious risk-takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

This position requires focused attention to detail, complex evaluation analysis, and verification of coursework that meets a variety of local, state, and federal guidelines regarding transfer equivalencies, graduation requirements, and transcript evaluations under strict deadlines. The ideal candidate must be agile, demonstrate critical thinking, effective communication, and exemplary customer service.

When you join our Admissions team at the Merced Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students and each other in scholarly inquiry, creative partnerships, and the application of knowledge and success.

As you consider this opportunity, know that Merced College is more than a community college - we are a catalyst for transformation, redefining higher education and setting new standards for excellence. Serving nearly 20,000 students each year, we are proud to be a leading center of learning and opportunity in California's Central Valley.

Founded in 1962, Merced College blends a strong tradition of academic excellence with forward-thinking innovation to create an inclusive and engaging environment for students and employees alike. Committed to the well-being, growth, and professional success of our team, we foster collaboration and a supportive culture where every employee is empowered to make a difference. Located in the heart of California's Central Valley, the City of Merced offers a welcoming community of more than 90,000 residents, with easy access to the Bay Area, Sacramento, and Yosemite National Park.

If you are passionate about innovation, equity, and student success, we invite you to join the Merced College team.

Merced College Mission
At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services:

Degree/Certificate Programs
Transfer
Career Technical Education
Workforce Training
Lifelong Learning
Basic Skills
Community Engagement

Merced College promoters student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

Salary Schedule
Range 26
40 hours/week
12 Months/Year

General Description:
Under the direction of the Director of Admissions, Records and Follow-Up Services, performs specialized technical duties related to the evaluation and processing of student transcripts, determining if program graduation requirements have been met; carries out mandated and/or desirable research in support of evaluation of student records, certifies equivalent course credit; monitors, evaluates and certifies ADT transfer completion: maintains and improves transfer data; investigates and resolves complex technical problems and issues; ensures all evaluations deadlines are met; and serves on committees directly relating to the assignment.

Examples of Duties

Essential Functions:

Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses
Serves as researcher of catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to course equivalencies and competencies have been met
Evaluates international transcripts received per articulation agreements and from approved transcript translation services
Researches, articulates and builds other schools and corresponding coursework in various evaluation data base systems to aid evaluators and counselors in student transcript evaluation
Develops, monitors, improves, and oversees data file systems and supplementary databases and datasets: provide oversight to these databases
Provides training to incoming evaluations staff
Serves on technical implementation team for development of new/changing processes and platforms related to Admissions and Records
Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies
Interpret, verify, and apply AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2+2
Processes CSU GE, IGETC and Reciprocity certifications as required
Receives and processes relevant certification documentation and properly executed subpoenas of student records; both state and federal
Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony
Serve on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony
Develops and maintains graduation statistics and prepares related reports for the District graduation ceremony and other department needs
Collaborates with department faculty, staff and students to obtain information for research, development and evaluative purposes
Serves on Degree Audit team to ensure accuracy and integrity of the database
Serves as Admissions representative to the Curriculum committee
Reviews and ensures timely reporting of AAT/AST information to e-Verify system data base by evaluations team
Prepares, scans, and coordinates imaging of student incoming transcript and graduation application records; maintains integrity of imaged transcript file data
Interprets Admissions and Records and District policies and applies them in a variety of procedural situations
Assists with the application/registration process as needed
Other related duties as assigned

Knowledge of:

Research and data evaluation techniques relating to student records
Computer programs that support this level of work including data base management and spreadsheet applications
Transfer and admissions requirements
Document evaluation techniques and practices
Methods and techniques of effective communication and customer service
Effective time management and organization skills
Rules, regulations, and policies of the admissions and records office and the district

Ability to:

Perform document research and evaluation with speed and accuracy
Perform mathematical computations rapidly and accurately
Work with minimal supervision
Work with established data bases to accurately create and maintain data
Communicate effectively, both orally and in writing
Prioritize, plan and organize a variety of work assignments
Establish and maintain effective working relationships with those contacted in the course of the work
Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Bachelor's degree AND one (1) year of applicable experience OR applicable certifications

Associate's degree AND four (4) years of applicable experience AND applicable certifications

The equivalent education and experience
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

Hear and understand speech at normal levels
Communicate so others will be able to clearly understand normal conversation
Read printed matter and computer screens
Stand or sit for prolonged periods of time
Bend and twist, stoop, kneel, crawl, push, pull
Reach in all directions
Work at a desk, conference table or in meetings of various configurations
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:
See in the normal visual range with or without correction
Hearing:
Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)
Resume
List of three professional references (no reference letters permitted)
Diversity Statement: The Merced College District has a diverse staff and student population. As such, applicants must demonstrate sensitivity to the needs of a diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and the community at large. Please describe your leadership efforts and professional experience promoting diversity, equity, and inclusion in a work setting. Please do not include any personally identifying information. Limit your response to one (1) page.
If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization.

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Applicants deemed highly qualified for the position will be invited to participate in onsite oral interviews conducted by a screening committee. A limited number of candidates will be selected to move forward to the interview stage.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://www.schooljobs.com/careers/mccd/jobs/5173998/admissions-records-senior-evaluator