Job Details

Office Associate

Position Number: 6791249
Location: Augusta, GA
Position Type: Other Administrative Positions

Office Associate

Job ID: 292805
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

This position is critical course support for the Department of Restorative Sciences. Close interaction with faculty, admin, and students occurs on a daily basis to support a quality learning environment. The position is responsible in the development, organization, and maintenance of course documentation, assessments, and schedules, under the guidance of department faculty.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT: Directly provide administrative support primarily for Year 1, Year 2, Year 3 students and DCG CPR courses, and limited support for other Restorative Sciences courses: Input quiz/ exam questions, create quizzes/assessments, grade quizzes/assessments, and generate grade reports using the Exam Soft and Desire to Learn (D2L) platforms, maintain daily student's grade sheets using Excel. Format course content, set up D2L course outlines and gradebooks, input student grades and quiz questions, post course content to include course syllabus, manuals, schedules, and any other course related materials in D2L. Create course related documents using all Microsoft Office programs. Collect, track, prepare, and distribute faculty peer evaluations in accordance with department and DCG policy. Accompany faculty to course classes when required for course support or for semester introductions.

LIAISON AND SCHEDULING: Serve as a liaison between faculty members and students regarding academic activities such as class assignments, supplies, textbooks, assessment review sessions and current grade status. Schedule appointments with students for course directors. Schedule course meetings: make room reservations and event arrangements to include catering when required. Arrange with the Testing and Disabilities Center for exam testing for students with accommodation/make-up exams. Assist faculty with other academic projects as needed. Work with faculty and students who are involved with a remediation course. Responsible for confidential information such as students' grades, GPA, and testing accommodations.

RECEPTIONIST TASKS: Answer phone calls professionally, maintain excellent customer service, redirect calls to appropriate department. Perform general office duties to include but not limited to photocopying, scanning, faxing, mailing, and filing. Maintain personal department outlook calendar

CLINICS AND OTHER DEPARTMENTS SUPPORT: Work with the dispensary and clinics to ensure all forms and course material/supplies are available to students when required. Works with other departments as needed to accomplish tasks and responsibilities related to course scheduling. Update job knowledge by participating in educational opportunities and completing all required annual training. Serve as the department point of contact when required. Maintain all course files in accordance with AU'BOR policy. Perform all other duties as assigned.

FINANCIAL/BUDGET DUTIES: Critical analysis and tracking of All financial and budgetary information including monitoring expenses, purchases, oversight of data entry, monthly reconciliation of expenses. Acts independently and in concert with the Chair to ensure fiscal soundness of the department in alignment with the department and DCG budget plans. Coordinate expenses from department accounts as approved by the Chair. Manage department research and travel funds, including oversight, management and completion of the documentation. Evaluate budget reports to manage projected annual expenses and prepare department expense reports. Maintain bookkeeping through monthly PeopleSoft financial reports. Process reimbursements. Perform monthly account reconciliations on all accounts.

OTHER: Perform all other duties as assigned.

Required Qualifications

High school diploma, or GED, or equivalent from a recognized state or federal accrediting organization and a minimum of one year of office support experience.

Preferred Qualifications

Associate degree from an accredited college or university or three years of progressive office administration experience.

Preferred Experience
Experience working in a university setting, associate degree in business and experience with Exam Soft & D2L.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office, Outlook, Axium, Exam Soft and D2L. Working Knowledge of DCG and BOR policies and procedures.

SKILL

Excellent organizational skills, detail-oriented and ability to prioritize tasks. Excellent oral and written communications skills.

ABILITIES
Ability to maintain confidentiality. Ability to work independently with only general supervision. Ability to compete with work and to meet deadlines. Evaluating processes for best practices, delegating workload and implementing efficient work procedures. Exercise good judgement in facilitating operation of Restorative Sciences. Data interpretation for reporting.

Shift/Salary/Benefits

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292805&PostingSeq=1